The Company

This position is offered by a global and well-established multinational operating in the technological sector, recognized for its expertise in developing advanced solutions that support manufacturing processes and operational efficiency.

The Role

We are currently seeking an Administrative Manager to support the operations of the Canada & U.S. subsidiary. The position plays a key role in ensuring the smooth execution of office, administrative, financial, and HR processes, while maintaining alignment with global policies and providing support to the local team.

Your Responsibilities

Ensure the efficient daily operation of the office, including supplies, equipment, service providers, and facility-related coordination.
Handle logistics, visits, calls, and communication with internal and external stakeholders.
Maintain updated internal office policies and procedures.
Serve as the main point of contact for building management and external service providers.
Manage vendor payments and check deposits.
Coordinate local invoicing, maintain documentation, and support reporting requirements for headquarters.
Participate in monthly financial closing activities in collaboration with the corporate finance team.
Review and process employee expense reports.
Manage federal and state tax-related notices and documentation with external advisors.
Organize, archive, and maintain company documentation and support bank-related procedures when necessary.
Support onboarding and offboarding processes, payroll coordination, and benefits administration with external providers.
Manage employee tools and access (phones, office access, basic HR documentation).
Act as the liaison between the local office and international headquarters, ensuring alignment with global guidelines and sharing relevant updates with the team.

Candidate Profile

Background in administrative management or related fields; vocational or higher education required.
Minimum 5 years of experience in a similar administrative, finance, or office support role.
Solid understanding of basic accounting processes and experience with ERPs (e.g., QuickBooks or equivalent).
Experience with payroll platforms.
Knowledge of payroll or benefits administration is valued.
Native-level English is required. Knowledge of French is highly valued, and proficiency in additional languages is considered a plus.
A proactive, structured, and reliable professional with strong communication skills and the ability to work in an international environment.

"confidential"

Open Positions

Administration Manager