Job Description

Job Summary

The Office Administrator is responsible for ensuring the smooth and efficient operation of the office. This role supports daily administrative functions, coordinates office activities, and serves as a key point of contact for internal staff and external partners. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Manage day-to-day office operations and maintain a well-organized workplace
Serve as the first point of contact for visitors, phone calls, and general inquiries
Coordinate calendars, meetings, and conference room scheduling
Prepare, organize, and maintain electronic and physical filing systems
Assist with basic bookkeeping tasks such as invoicing, expense tracking, and purchase orders
Order office supplies and manage vendor relationships
Support onboarding and offboarding of employees (workspace setup, documentation, coordination)
Assist leadership and team members with administrative and clerical tasks as needed
Draft, edit, and distribute internal communications and documents
Ensure office policies and procedures are followed and updated as needed

Qualifications

High school diploma or equivalent required; associate’s or bachelor’s degree preferred
2+ years of experience in an administrative, office support, or similar role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office or Google Workspace (Word, Excel, Outlook, Docs, Sheets, etc.)
Ability to handle confidential information with discretion
Comfortable working independently and as part of a team

Preferred Skills

Experience with accounting or ERP systems (e.g., QuickBooks, NetSuite, or similar)
Familiarity with scheduling tools and document management systems
Problem-solving mindset with strong attention to detail

Work Environment

Primarily office-based with regular interaction across teams
May require occasional flexibility in hours to support business needs

ATS Dev Omar

Open Positions

Office Administrator