Job Description

Salary: $75,000 - $95,000

The Azrieli Foundation is one of Canadas largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.

Position Summary

The Executive Assistant (EA) is a trusted partner responsible for enabling the effectiveness of the Managing Director and other executives through high-level executive support, coordination, and judgment. This role is designed for an experienced Executive Assistant who operates with autonomy, discretion, and precision, and who brings a proactive, anticipatory approach to executive support.

The EA is accountable for managing complex executive workflows, preparing leaders for high-stakes internal and external engagements, and ensuring seamless coordination across executive leadership, the Board, advisory bodies, and external stakeholders. Over time, the EA will be empowered to make decisions on behalf of executives within defined parameters, acting as an extension of the executive office.

Key Responsibilities

Executive Partnership & Decision Support

Provide executive-level support to the Managing Director and other executives, operating as a trusted partner and extension of the executive office
Proactively anticipate executive needs, priorities, deadlines, and potential issues, ensuring leaders are consistently prepared and well-positioned
Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts
Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives
Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and follow-ups

Coordination, Tracking & Execution

Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities
Coordinate meetings involving executive leadership, Board members, advisory council members, and external stakeholders
Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials
Maintain meticulously organized records, documentation, and filing systems to support executive continuity and decision-making
Support executive-led initiatives by coordinating timelines, inputs, and stakeholders as required

Stakeholder & Board Liaison

Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners
Manage inbound inquiries from external stakeholders and prospective partners with professionalism, discretion, and sound judgment
Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up
Represent the executive office with diplomacy, clarity, and confidence in all interactions

Qualifications and Competencies

7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership
Demonstrated experience supporting multiple executives and navigating complex organizational dynamics
Exceptional attention to detail, with a proven ability to anticipate needs, identify risks, and prevent issues before they arise
Strong judgment and discretion, with experience handling sensitive, confidential, and high-stakes matters
Highly developed organizational and prioritization skills in a fast-paced, executive environment
Outstanding written and verbal communication skills, including experience preparing executive-level materials
Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); comfort with CRM or collaboration platforms
Bilingual (English/French) preferred but not required

Attributes and Personal Characteristics

High level of professionalism, integrity, and discretion
Ability to anticipate needs and be proactive
Highly organized, efficient, and solutions-oriented
Strong interpersonal skills and a collaborative spirit.

Living Our Values The Azrieli Foundation

The Azrieli Foundations values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisionsevery single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:

Integrity & respect
Taking on big challenges
Excellence
Passion for making a difference
Results-oriented mindset
Sustainable impact

Inclusivity and Accessibility

Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice.

We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.

We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to HR@azrielifoundation.org.

About the Foundation:

Driven by a strong belief in philanthropys powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.

With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.

In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others.

Azrieli Foundation

Open Positions

Executive Assistant