Dynamic “MEDICAL ADMINISTRATIVE ASSISTANT” Wanted! 🗂️✨

Are you a multitasking master with a passion for healthcare operations? We are looking for a Medical Administrative Assistant to become an integral part of our Commercial team, where your organizational skills help power patient-centered care every single day.

What we offer (and why you’ll love it here!):

Epic Work-Life Balance: Flexible work options because we value your time and well-being.
Growth Opportunities: Committed to fostering a culture of growth, where every team, member is encouraged to pursue new skills, expand their knowledge, and advance their careers.
Vibrant Culture: Over 1,500 team members across Canada and year over year we manage to maintain an overall above industry engagement score by using a monthly pulse survey.
Attractive Compensation: Competitive salary, incentive program, and comprehensive benefits package.

What & Where: Full-Time, Temporary (12 months) & Halifax, NS

Closing Date: April 6, 2026

Why BioScript Solutions?

At BioScript, we're not just a company—we're a fast-growing company always putting patients first. Recognized as one of Canada’s Best Managed Companies, we believe in pushing boundaries, setting trends, and creating meaningful experiences that captivate and inspire. Our vibrant team is made up of innovative minds who are passionate about driving success and making an impact. Ready to be a part of this exhilarating journey?

Your Mission

Patient and Clinic Support – Daily

Answer phone calls, respond to emails, and monitor chats.
Assist in locating and scheduling patient appointments.
Prepare and maintain patient charts, including scanning, uploading, filing, and adding photocopied health cards.
Unpack pharmacy deliveries, verify contents against the Chain of Receipt (COR), place medications on ice packs, and have deliveries double-checked by nursing staff.
Confirm that all required medications for the following week have been received.
Prepare patient rooms by cleaning equipment, restocking supplies, and setting up materials as indicated by the nursing team.
Confirm all faxes have been successfully sent (for part-time roles: check Mondays and Fridays).
Complete Adverse Event (AE) documentation as required.
Complete incident reports related to service complaints or issues.

Operational and Administrative Support – Weekly

Submit supply orders to maintain adequate inventory.
Complete reconciliation reports to support clinic tracking and reporting processes.
Coordinate and book box returns as needed.
Assemble patient supply kits for the upcoming week.
Review and monitor patients who are currently on hold.
Complete required Learning Management System (LMS) training modules.
Review day-close logs for completion (for part-time roles: check Mondays and Fridays).

Records and Equipment Management – Monthly or As Needed

Thin charts and process chart returns for archival.
Coordinate drug returns in accordance with clinic procedures.
Maintain, track, clean, and manage clinic equipment using the designated portal.
File new patient orders promptly and update patient profiles and calendars to reflect changes (e.g., therapeutic drug monitoring requests).
Obtain medical clarifications from prescribing providers or relevant contacts as needed.

What You Bring To The Table

Education: Post-secondary diploma in Medical Office Administration or equivalent experience.
Experience: Previous experience in a medical or clinical setting preferred.
Skills:
- Strong organizational, communication, and time management skills.
- Ability to handle sensitive information with confidentiality.
- Proficient with Microsoft Office, electronic medical records (EMR), faxing systems, and multi-line phone systems.
- English proficiency is required for this position to effectively communicate with internal and external stakeholders.
- Bilingualism (French and English) may be required depending on the specific role, location and the needs of the organization.

Compensation: At BioScript, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.

We're proud to be an equal opportunity employer. As a people-centric organization, we’re committed to fostering a welcoming culture free of discrimination, and to providing a healthy and safe work environment where all team members can thrive as individuals. Through our commitment to diversity, inclusion, belonging, and equity, we strive to provide an accessible workplace, where individuals feel valued, respected, and supported every day.

We are committed to creating an inclusive and accessible work environment across Canada. In accordance with applicable provincial legislation, including Quebec’s Charter of the French Language, this job posting is provided in both French and English when required. For positions based in Quebec, French language proficiency is required to perform day-to-day duties. Bilingualism (French and English) is required for this position to effectively communicate with internal and external stakeholders.

We encourage and accept all applications, however, only candidates selected for interviews will be contacted. Accommodations can be made available on request for candidates taking part in all aspects of the selection process. For inquiries, please email the talent acquisition team at recruitment@bioscript.ca.

Ready to make your mark? If you’re passionate about transforming ideas into extraordinary results and excited to join a forward-thinking team, we want to hear from you!

Take a look firsthand at what we do here! - https://www.youtube.com/watch?v=Prd_s5vXynQ

#INDA

BioScript Solutions

Open Positions

Medical Administrative Assistant - Halifax, NS