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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0226-0265

Job Title: School Administrator

Job Type: Career Development Assignment (CDA)

Department: Sch of Social Work

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 02/03/2026

Closing Date (dd/mm/yyyy): 09/03/2026

Salary (with Salary Rate): 81,981.00 - 89,671.00/Year

Assignment Duration From: 13/04/2026

Assignment Duration To: 30/04/2027

Employee Group: CUPE 2424

Salary Level: 9PE

Hours Per Week: 35

Date Position Available: 13/04/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting the Director of the School of Social Work and working with minimal supervisor the School Administrator is responsible for the efficient administrative operation of the School.

The School Administrator carries responsibility for financial administration, staff supervision, timetable preparation, academic calendar changes, student admissions and registration, advertising and creating contract instructor contracts, administratively supporting the Director, as well as looking after physical space allocations, equipment purchasing and maintenance, health and safety concerns, organizing events, and coordinating communication efforts within the School.

The School Administrator acts in an advisory capacity to the Director on departmental administrative matters and ensures the sound financial coordination of the School’s operating budgets and grant accounts belonging to the School. The School Administrator also participates at administrative meetings and initiatives within the Faculty and the University.

Qualifications

The incumbent must possess the following qualifications:

Excellent understanding of administrative and academic administrative policies and procedures, along with the demonstrated experience in providing solutions to operational challenges faced by the unit head, faculty, students and staff;
Strong knowledge of the processes involved in planning, developing and building the academic timetables and approved teaching assignments;
Familiarity with the processes involved to support unionized hiring for contract instructors, teaching and research assistants and administrative support staff with solid working knowledge of the multiple and relevant collective agreements and articles;
In-depth understanding of the curriculum and academic calendar in relation to program pathways and degree completion at the undergraduate and/or graduate level, including experience advising and supporting student success;
Demonstrated understanding of the importance of Equity, Diversity, Inclusion, Indigenizing, Decolonizing and Reconciliation in society, the post-secondary environment and especially in the School of Social Work is required to work successfully in supporting the faculty, students, staff with respect and ongoing work towards actively dismantling systemic racism, colonialism, sexism, homophobia and heterosexism, ableism and other forms of oppression and marginalization;
Strong and demonstrated budgeting and financial skills with experience using the financial management systems such as FAST, eShop, SAP Concur and Excel to track, plan and forecast expenses in limited financial environments;
Deep understanding of both academic and administrative rules and regulations to advise the Director, faculty, students and staff on diverse and various operational and academic issues;
Related experience and leadership skills to successfully supervise, allocate work and motivate a team in a unionized environment;
Office and space administration experience, along with knowledge of environmental health and safety legislation and emergency management procedures to help ensure a safe workplace;
Excellent ability to work well under pressure, while paying close attention to detail, with exceptional organizational and time management skills to effectively prioritize work and to support the Director and departmental team with multiple deadlines;
Strong computer and software skills, with expertise in the MS Office Suite, including Wordpress and PowerPoint and working knowledge of the various and relevant Carleton University specific software to perform all required responsibilities effectively and thoroughly;
Emotional intelligence with excellent interpersonal, communication and conflict resolution skills;
Strong judgment, initiative, resourcefulness, creativity and problem-solving skills; demonstrated ability to initiate change and develop new methods and procedures.

Education And Experience

The above is normally acquired through the completion of:

University degree.
Minimum of 5 years of directly related academic administration experience is required.
Related experience must include at least 2 years of student advising experience in an undergraduate and/or graduate program administrator or related role.
Supervisory experience preferred.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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