Position Summary

The Administrative Assistant provides day-to-day administrative and clerical support to ensure the smooth operation of the Dartmouth office. This role supports managers and team members by handling office administration, documentation, and general coordination, while acting as a first point of contact for internal and external inquiries.

Key Responsibilities and Duties

Provide general administrative support to the Dartmouth team, including filing, data entry, and document preparation
Answer and direct phone calls, emails, and inquiries in a professional manner
Coordinate meetings, calendars, and appointments as required
Maintain organized electronic and paper filing systems
Prepare reports, correspondence, and internal documents as needed
Support payroll, HR, and finance processes (e.g., timesheets, expense tracking, onboarding paperwork)
Order office supplies and coordinate with vendors as required
Assist with other administrative tasks and projects as assigned

Qualifications

Previous experience in an administrative or office support role
Strong organizational skills and attention to detail
Proficient with Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple tasks and meet deadlines
Strong written and verbal communication skills
Ability to work independently and as part of a team

CIMCO Refrigeration

Open Positions

Administrative Assistant