Job Description

Receptionist / Administrative Assistant

Location: Ottawa, Ontario

Position: Full-Time, Permanent, In-person

Droit Ouimet-McPherson Law is a busy law firm serving clients in the areas of wills and estates, real estate, and business law. We are looking for a professional, organized, and dependable Receptionist to be the first point of contact for our clients.

This is an excellent opportunity for someone who enjoys working in a professional office environment and is looking to build a long-term career in reception and office administration.

About the Role

As our Receptionist, you will play an important role in creating a positive experience for every client who contacts or visits our office. You will be responsible for a variety of administrative and reception duties while helping ensure the office operates efficiently.

Responsibilities include:

Greeting clients and visitors in a warm and professional manner
Answering and directing telephone calls
Managing appointments and calendars
Receiving, processing, and organizing incoming and outgoing mail
Preparing and proofreading correspondence and documents
Opening and maintaining organized physical and electronic files
Assisting lawyers and staff with administrative tasks
Keeping the reception area and office organized and presentable
Performing other administrative duties as required
Drafting Estate Planning and Estate documents

We are looking for someone who:

Communicates professionally and confidently, both verbally and in writing.
Presents themselves in a polished and professional manner.
Is friendly, courteous, and genuinely enjoys providing excellent client service.
Is highly organized, detail-oriented, and able to manage multiple priorities.
Takes initiative and looks for ways to help without needing constant direction.
Learns quickly, follows instructions carefully, and consistently applies feedback
Listens attentively, retains instructions, and completes tasks accurately without requiring repeated direction
Is proactive, dependable, and follows through on tasks.
Takes pride in producing accurate, high-quality work.
Has a positive attitude and works well as part of a team.
Demonstrates strong judgment, reliability, and professionalism.
Values punctuality, accountability, and a strong work ethic.
Has the flexibility to work additional hours on occasion
Is looking to build a long-term career in reception and office administration.

Qualifications

1–3 years of experience as a receptionist or administrative assistant in a professional setting
Excellent written and verbal communication skills
Strong organizational and time-management abilities
Proficiency with Microsoft Office
Ability to maintain confidentiality and exercise professionalism at all times
Experience with practice management software (e.g. Cosmolex) is an asset
Experience with Teams Phones is an asset
Bilingualism (English/French) is an asset
Knowledge of Wills and Estates is a plus

What we offer

Full-time, permanent employment
Supportive and collaborative team environment
Mentorship and support
Training as software evolves
Opportunities to develop administrative skills in a professional legal office
Competitive compensation based on experience
A fun work environment

At Droit Ouimet-McPherson Law, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself on sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures, mentors, inspires enthusiasm, and professional excellence. We commit to putting our best efforts forward in achieving our goals and the goals of our clients. You can help us in that journey!

Need another reason to consider Droit Ouimet-McPherson Law? Let’s work together to help you achieve your professional goals and career development. Learn more about us at Ottawa.Law.

Let’s get started

If this position is for you, and you reside in or around the Ottawa area, we look forward to hearing from you. We like cover letters, too, so don’t forget to include one with your resume when you click the Apply Now button. References and writing samples may be requested at a later time.

At Droit Ouimet-McPherson Law, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by our founder, Marc Ouimet-McPherson, and hiring decisions are made through collaborative evaluation and interviews.

Droit Ouimet-McPherson Law is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

Droit Ouimet-McPherson Law

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