Job Description

Salary $75 to $85k

We are currently seeking a full-time experience Property
Administrator and Residential Rent Collections person for an immediate
opening working from our down town Toronto Office.

The ideal candidate will have a strong background and
interest in Tenant and Legal relations, with the ability to generate
data-driven insights, using Yardi and accounting tools and technologies to
guide strategic decision-making for the Senior manager.

KEY RESPONSIBILITIES:

Property Administration and Residential Lease
administration

Provide property administrative
support to Senior Property management staff.

Be a front line contact for
tenants on an on-going basis to answer questions concerning property
administration and resolve their concerns including follow up to ensure
satisfaction

Knowledge and a deep
understanding of the Residential Tenancies Act Of Ontario is required.

Prepare correspondence for
Property Manager and draft notices to tenants as required

Enter, update and maintain
accurate tenant lease information in Yardi tenant database

Knowledge on preparation for LTB
cases and defending and initiating Tenant litigation is an asset.

Prepare and issue approved Rental
Advice Notices

Review monthly rent roll to
ensure accuracy for billing

Collection of sales figures from
Commercial Tenants and preparation of reports as required

Investigate and resolve Tenant
accounting and billing issues

Understand and interpret leases;
assist Property Manager in preparation of any required documentation

Maintain Tenant and Supplier
Contact information

Maintain schedule of up-to-date
insurance certificates for all tenants and trades

Residential
Lease Administration and Rent Collection

Residential and some Commercial
Rent administration including account reconciliation, collections, deposits and
posting of cash receipts into YARDI / Voyager Enterprise.

Prepare and maintain all tracking
schedules, logs, and reports as required

Preparation of invoices including
utilities, year-end adjustments, tenant charge-backs and entry into Yardi

Issue Residential N1 notices

Issue Residential N4 notices

Produce N5, N9, N11, N8 and any
other Rental Tribunal Forms to collect arrears and enforce Landlords Rights.

Contacting Tenants who have not
paid their rent and enforcement of collection procedure

Reporting

Assist Property Manager in the
preparation of basic weekly reports to owners including Executive Summary, of
accounts receivable report, Vacancy Report, Lease up activity and
revenue/expense variance analysis.

Quarterly comprehensive operation
report support using Power Point and Excel.

Assist Property Manager in the
preparation and control of annual operating budget

QUALIFICATIONS

Very Fluent English and excellent
communication phone skills.

Enjoys and takes pride in working
in a formal dress code environment

Minimum of 5 years’ experience in
a related property management admin position

Strong proficiency in
Microsoft Word, Excel, Power Point

Experience with Yardi accounting
system a definite asset

Strong aptitude for numbers
including strong knowledge of accounting procedures and account reconciliation

Ability to meet deadlines,
prioritize tasks and work well under pressure

Exceptional problem solving and
attention to detail.

OTHER : Key Responsibilities:

Execute revenue management
strategies across a portfolio of purpose-built rental properties.

Analyze internal leasing,
occupancy, and traffic data, alongside third-party market intelligence (i.e.,
rent comparable, absorption, supply/demand trends) to identify pricing
opportunities and risks.

Maintain and refine dynamic
pricing models that inform rent setting, concessions, and marketing investment
decisions.

Use advanced data analytics,
predictive modeling, and data visualization tools to uncover trends, forecast
performance, and drive actionable insights.

Provide weekly and monthly
revenue reporting and forecasts with data-backed, actionable insights for
internal stakeholders.

Support budgeting and financial
planning by contributing revenue assumptions and scenario analysis.

Stay abreast of industry trends
and emerging tools in pricing, demand forecasting, and multifamily analytics.

Manage and maintain revenue
management systems (e.g., Yardi) and proprietary revenue management software,
ensuring data accuracy and system integrity.

Develop and maintain reporting
and analytical frameworks to monitor performance, support decision-making, and
optimize overall financial outcomes.

Establish best practices for data
governance, process automation, and system calibration to improve efficiency,
transparency, and repeatability in pricing operations.

Serve as a strategic data advisor
to internal stakeholders, helping interpret trends and metrics that influence
decisions across all business verticals.

Qualifications and Experiences:

College Level designation or a
Bachelor’s degree in Business, Finance, Economics,

Paralegal agent that can attend
Landlord and Tenant Board Hearings

Minimum (2) years of progressive
experience in revenue management, pricing strategy, or financial analysis,
ideally within multifamily real estate, property management, hospitality, or a
related industry.

Knowledge of multifamily
residential operations, lease-up dynamics, and property technology systems is
considered an asset.

Experience with property
management and revenue management platforms (e.g., Yardi, RentCafe) is
considered an asset.

Ability to troubleshoot revenue
and data integrity issues quickly, applying analytical reasoning to develop
effective, data-informed solutions.

Exceptional ability to interpret
complex datasets, identify patterns and drivers, and translate findings into
strategic recommendations for cross-functional teams.

Strong analytical and
problem-solving abilities with a keen attention to detail.

Excellent verbal and written
communication skills, with the ability to present complex data clearly.

Demonstrated track record of
meeting targets and deadlines in challenging environments.

Engineering Search Firm Inc

Open Positions

Residential Lease Administration and Rent Collection