Job Title:

Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation of the executive office.

Key Responsibilities:

Calendar and Meeting Management:

Manage and maintain executive schedules, including organizing meetings, appointments, and travel arrangements.
Prepare agendas, minutes, and follow-up actions for meetings.

Administrative Support:

Draft, review, and edit correspondence, reports, and presentations on behalf of the executive team.
Handle incoming and outgoing communications, ensuring they are prioritized and addressed appropriately.

Event Coordination:

Plan and coordinate events, conferences, and business meetings, including booking venues and managing logistics.

Confidentiality and Records Management:

Maintain and safeguard sensitive and confidential information.
Organize and maintain electronic and physical filing systems.

Liaison Role:

Act as the point of contact between the executive team and internal/external stakeholders.
Build and maintain professional relationships with clients, vendors, and partners.

Project Assistance:

Support special projects by conducting research, preparing reports, and ensuring deadlines are met.
Monitor and report on project progress.

Qualifications and Skills:

Education and Experience:

Bachelor’s degree required (any field of study is acceptable).
Demonstrable experience as an Office Administrator or similar role is required.
Minimum of 2 years of experience in a role providing executive-level support.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and collaboration tools is an asset.
Key Competencies:
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Attention to detail and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Discretion and professionalism in handling sensitive information.

Employment Details:

Position Type: Full-time, Permanent
Location: [Whitehorse, Yukon, Canada]
Work Hours: 40 hours; Monday to Friday; 8:30 am to 5:00 pm.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience to administration@fassy.org

Applications will be reviewed on a rolling basis until the position is filled.

FETAL ALCOHOL SYNDROME SOCIETY OF YUKON

Open Positions

Executive Assistant