Job Description

Salary: $85,000 - $105,000

At Fresh Tracks Canada, we craft tailor-made Canadian vacations for people from all over the world. Since 1996, our team of Canadian Insiders have helped our customers plan their vacations and enjoy life-changing travel experiences.

We believe in keeping our customers front and center in everything we do; in fact,focus on serving our customersis one of our core values. Everyoneacts and operates as an owner, treating this business as their own. Weraise the bar constantly, embracing that nothing is perfect but continuous improvement is key. Our team is made up of passionate, positive experts whodrive healthy collaborationby winning or losing as one, and webring out the best in each other.

ABOUT THE ROLE

We areseekinga highly skilled and adaptableExecutive Assistantto provide dedicated support to our CEO and Vice Presidents.This role blendstraditional executive supportwith opportunities to contribute at astrategic and project level,making it ideal for someone who thrives on variety and impact.

Reporting to theDirector, People Operations, with dotted-line reporting to the CEO,you will act as a trusted partner to our executive team, ensuring they can focus on high-impact priorities while you manage the details with precision and discretion. The right candidate is proactive, resourceful, and thrives on enabling leaders to perform theirvery best.

Salary Range: $85,000 - $105,000 CAD annually.

RESPONSIBILITIES

Executive & Leadership Support

Provide administrative support including calendar management, travel booking, expense processing, and correspondence.

Act as the primary liaison for executives, staff, and external stakeholders, ensuring communication is clear and timely.

Draft, edit, and prepare professional materials including reports, presentations and company-wide communications.

Meeting & Event Management

Schedule, prepare, and follow up on executive and leadership meetings, including agendas, briefing materials, and minutes.
Organize and plan executive team events, offsite meetings and retreats.

Strategic & Project Coordination

Support quarterly and annual planning cycles, including preparation, facilitation, and tracking outcomes.

Champion the effective use of company-wide tools to document, monitor, and drive progress on departmental and leadership priorities.

Partner with executives to track strategic goals, monitor timelines, and ensure alignment and accountability across teams.

Provide project coordination support for cross-functional initiatives, helping drive outcomes on schedule.

Operational Excellence & Culture

Balance strategic initiatives with essential day-to-day EA responsibilities.

Streamline processes to improve executive team efficiency and decision-making.

Contribute positively to company culture by modeling professionalism, collaboration, and discretion.

REQUIREMENTS

5+ years of experienceas an Executive Assistant to the CEO. Experiencesupportingmultipleexecutivesisanasset.

Proven ability to manage multiple complex projects under tight deadlines. Self-starter with a proactive mindset, discretion, and the ability to exercise independent judgment.

Strong background in calendar and travel management, with proven success handling competing priorities.

Exceptional planning, organizational, and time management skills.

Excellent attention to detail, accuracy, and follow-through.

Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to create executive-level materials. Outstanding verbal and written communication skills.

Ability to work effectively across departments and leadership teams, with highly developed interpersonal skills.

REWARDS

You may be eligible to receive the following benefits, based on your contract type:

3 weeks vacation (4 weeks after your first year)
Extended health benefits package
Applauz Recognition
Comprehensive employee assistance program
Paid anniversary day off
Pawternity leave days for your new furry family members
Great working hours
Friendly and fun team environment with company celebrations and social events
Access to Canadian travel industry discounts!
DE&I initiatives and events
Community (volunteer) Hours
Social Clubs including Book Club & Fitness Club
Paid Maternity & Parental leave
Paid Pregnancy loss leave

DIVERSITY, EQUITY, AND INCLUSION

We are an equal opportunity workplace. We strongly encourage applications from under-represented communities, diverse backgrounds, identities, and experiences.We dont judge based on race, religion, ethnic background, sexual orientation, age, marital status, disability, gender identity or anything else that you might bring to the table. We dont care about where you went to college, your degree, your age, or what names you might have on your resume. Instead, were looking for motivated, compassionate people who can execute from the ground up.We also know that everyone has a unique career journey and experience comes in many forms.

Officially Great Place to Work CertifiedTM 2022/2023

Officially Great Place to Work CertifiedTM 2023/2024

Officially Great Place to Work CertifiedTM 2024/2025

Officially Great Place to Work CertifiedTM 2025/2026

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Fresh Tracks Canada

Open Positions

Executive Assistant