Job Description

Salary:

If you thrive on juggling tasks, crafting flawless documents, suggesting improvements and helping people level up every day!Then keep reading, this might be your dream job!

We at GFD have an exciting new full-time role, Executive Office Associate!

GFD offers a comprehensive compensation package, which includes:

Competitive base salary
Hybrid work structure
Company-paid benefits plan
Generous RRSP matching plan and vacation policy
Best-in-class Employee Assistance Program
Strong commitment to learning and development for all employees!

Driving Purpose of the position:

Consider this position as a master of organization, from calendars to internal documents, to office snacks & supplies, this role does it all!Your mission is to make things happen with precision!

What your typical day would look like:

This role is essential to ensuring the smooth operation of our executive office in driving organizational effectiveness. As the Executive Office Associate, you will oversee all aspects of day-to-day administration of the Executive Office, including:

coordination of the board and committee governance
scheduling and coordinating meetings
preparing meeting minutes and board packages
maintaining secure access to governance materials through the board portal
tracking board activities, decisions, policies, and mandates
ensuring compliance with governance protocols
managing corporate records and filings
assisting with onboarding new board members

All while providing a concierge-level of service to the Executives and Board of Directors, handling travel arrangements, expenses, and other related activities with professionalism and attention to detail.

That's not all, you will play a key role in confidential documentation control, human resources support, and office coordination, creating an organized and welcoming environment for our team. If you love being at the center of it all and thrive on keeping things running seamlessly, this is the role for you!

What You bring to the role:

5-7 years of proven experience keeping executives and board of directors organized and ready for the task at hand, 3-5 at a senior level, preferably in a law office or document control environment.
Formal education in business administration, human resources, governance, or related field.

At GFD of Canada, we believe that diversity drives innovation and strengthens our workplace. We are proud to be an equal opportunity employer and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds and ensure fair consideration without regard to race, age, gender identity, marital status, disability, or any other protected characteristic under applicable laws.

At GFD of Canada, we are dedicated to providing a barrier-free recruitment process and a supportive work environment. If you require accommodations at any stage of the hiring process, please let us know. We will work with you to ensure your needs are met and that you have a positive experience.

At GFD of Canada, protecting your personal information is a priority for us. GFD of Canada handles all personal data collected during the recruitment process with care and in accordance with our Privacy Policy. This includes information gathered through our websites and digital platforms. We encourage you to request a copy of our Privacy Policy before submitting any personal information. By submitting your personal information, you acknowledge and accept the terms outlined within it.

GFD of Canada

Open Positions

Executive Office Associate