Job Description

Salary: $55,000 $70,000 USD, 65,000 $85,000 CAD

Accountant (AP | Expense | Cash)

SaaS & Professional Services (Business Central / inecta Food) Depending on experience and qualifications, candidates may be hired as:

Staff Accountant / Staff Accountant II / Senior Accountant

Location

Fully Remote (US or Canada)
Reports To

Controller

About inecta Food

For over 20 years, inecta Food has delivered trusted, cloud-based ERP solutions to food and beverage companies worldwide. Built on Microsoft Dynamics 365 Business Central, our SaaS platform and professional services help customers operate with confidence, clarity, and scale. At the heart of our business are our people. We are committed to being intuitive, dependable, and deeply knowledgeable partners to our customers, and to each other. As we continue to grow, we are building a strong accounting team focused on accuracy, scalability, process discipline, operational excellence, and continuous improvement.

Role Overview

The Accountant (AP | Expense | Cash) plays a critical role in supporting the accounting operations of a growing SaaS and professional services organization operating across multiple entities and currencies. This position combines ownership of Accounts Payable operations with broader responsibilities across expense management, treasury support, reconciliations, and month-end close activities. The ideal candidate is highly organized, detail-oriented, analytical, and comfortable operating in a fast-paced, fully remote environment. This role works closely with the Controller and accounting leadership to ensure vendor transactions, payments, reconciliations, and accounting records are processed accurately and efficiently while supporting scalable operational workflows across the organization. This role is ideal for someone who enjoys both operational accounting execution and broader accounting process improvement initiatives, while contributing to automation and scalability efforts within the accounting function.

Key Responsibilities

Accounts Payable & Vendor Management

Own the end-to-end Accounts Payable process across domestic and international vendors
Review, code, and process vendor invoices with accurate GL, department, project, and entity coding
Coordinate payment processing including ACH, wire, check, and international payments in accordance with company payment schedules
Maintain vendor records, including onboarding documentation, W-9 collection, and compliance support
Respond to vendor inquiries and resolve discrepancies in a timely and professional manner
Maintain organized AP documentation and supporting records
Prepare AP accruals and support prepaid expense tracking during month-end close
Reconcile AP subledger activity to the general ledger monthly
Support annual 1099 preparation and filing processes
Identify opportunities to improve AP workflows, automation, and operational efficiency within Business Central and related systems

Cash Management & Treasury Support

Support daily cash management and treasury coordination activities
Assist with cash forecasting support and liquidity monitoring
Perform bank activity reconciliations and investigate discrepancies
Support intercompany payment coordination and cash transfers
Maintain accurate records of payment activity and cash movements
Assist with maintaining strong internal controls surrounding cash management processes.

Expense Management, Reconciliations & Close Support

Manage employee expense reporting and reimbursement processes
Prepare and reconcile credit card activity and expense allocations
Participate in monthly, quarterly, and annual close activities
Support accrual preparation and journal entry processing as needed
Perform reconciliations and investigate reconciling items or variances
Maintain organized, audit-ready supporting schedules and documentation
Assist with operational expense tracking and departmental cost allocations
Support sales tax, payroll, and other operational accounting processes as needed

Systems, Controls & Process Improvement

Utilize Microsoft Dynamics 365 Business Central (preferred) for accounting operations, reconciliations, and reporting support
Support automation initiatives including:
- Invoice OCR and coding automation
- Duplicate invoice detection
- Payment approval routing workflows
- Vendor communication automation
- Spend categorization and analysis
- Cash forecast modeling
- Recurring invoice automation
- Anomaly detection workflows
Help document accounting procedures, policies, and internal controls
Assist with internal and external audit requests and support schedules
Contribute to improving scalability and efficiency within the accounting function

Cross-Training & Team Support

Provide payroll backup support as needed
Assist with AR support and customer cash application backup
Participate in month-end close support and reconciliations
Cross-train across accounting operational functions to improve team flexibility and continuity.

Qualification

Required

Bachelors degree in accounting, Finance, Business, or related field
25+ years of accounting, AP, or operational accounting experience
Strong Accounts Payable and reconciliation experience
Experience with ERP/accounting systems (Business Central or similar ERP preferred)
Strong organizational and analytical skills
High attention to detail and accuracy
Ability to manage multiple priorities and deadlines independently in a remote environment

Preferred

Experience in SaaS, software, or professional services organizations
Experience with treasury or cash management processes
Exposure to intercompany accounting environments
Experience supporting month-end close processes
Process improvement or automation experience
Strong Excel skills including reconciliations, pivot tables, and lookups
Experience in a growing or scaling organization

Key Competencies

Strong ownership mindset and accountability
Detail-oriented with a high degree of accuracy
Ability to work independently while collaborating cross-functionally
Strong analytical and problem-solving skills
Professional communication and documentation skills
Process-oriented mindset with interest in operational efficiency and automation
Adaptable and comfortable learning new systems and technologies

Performance Expectations

The Accountant (AP | Expense | Cash) will be evaluated on:

Accuracy and completeness of AP, expense, and reconciliation activities
Timely processing of payments and close responsibilities
Quality and organization of supporting documentation
Ability to identify and resolve discrepancies proactively
Adherence to internal controls and accounting procedures
Responsiveness and reliability in supporting accounting operations
Contribution toward process improvements and operational efficiency initiatives

What Success Looks Like

Produces reliable, accurate, and well-documented work with minimal rework
Successfully manages AP, expense management, and assigned accounting responsibilities independently
Maintains organized reconciliations and supporting schedules
Demonstrates strong attention to detail and accountability
Learns systems and processes quickly
Contributes ideas that improve accounting efficiency and scalability
Becomes a dependable resource across multiple accounting operational functions

Why This Role Is a Great Opportunity

Exposure to a growing SaaS + professional services accounting environment
Hands-on experience with Microsoft Dynamics 365 Business Central
Opportunity to work across multi-entity and international accounting operations
Direct mentorship from experienced accounting leadership
Involvement in automation and scalable process improvement initiatives
Exposure to treasury, operational accounting, and close support activities
Clear path for growth into Senior Accountant and broader accounting leadership roles

Compensation
United States (Fully Remote)
Base Salary

$55,000 $70,000 USD

Bonus

5 - 10% annual performance bonus tied closely with quality and audit readiness

Canada (Fully Remote)
Base Salary

$65,000 $85,000 CAD

Bonus

5 - 10% annual performance bonus tied closely with quality and audit readiness

What We Offer

Fully remote role (US or Canada)
Competitive salary and performance-based bonus opportunity
Medical, dental, life, and disability insurance
Paid time off
401k (US) or RRSP (Canada)
Direct partnership with CFO and leadership team
Meaningful ownership in a growing, ERP-driven SaaS organization

inecta Food is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process

iNECTA LLC

Open Positions

Accountant (AP | Expense | Cash)