Job Description – Clerk 2 (ADM03)
Requisition Details

Job Title: Clerk 2 (ADM03)
Client: Government of Nova Scotia – Department of Labour, Skills and Immigration
Location: Halifax, Nova Scotia, Canada
Work Schedule: 5 Days per Week
Hours per Day: 7 Hours

Position Overview
The Department of Labour, Skills and Immigration is seeking a detail-oriented and organized Clerk 2 (ADM03) to provide administrative and data entry support during the implementation of the Agency’s new online database system (AMS).
This role will primarily focus on entering client data that was not successfully migrated from the legacy system into AMS. The successful candidate will support operational continuity while Client Support staff focus on assisting clients and employers with AMS account setup and onboarding activities.
The ideal candidate will possess strong administrative capabilities, excellent attention to detail, and the ability to work efficiently within established procedures and guidelines

Requirements

Key Responsibilities

Perform high-volume and accurate data entry into the Agency Management System (AMS)
Review, verify, and update client information and records
Provide general administrative and clerical support to the department
Prepare, organize, and file correspondence and documentation
Assist with maintaining office records and filing systems
Prepare expense claims and administrative forms as required
Maintain office supply inventory and petty cash records
Distribute inter-office mail and documents
Respond to inquiries via telephone, email, and in-person interactions
Follow established policies, procedures, acts, rules, and regulations
Exercise judgment in selecting the most appropriate work methods for assigned tasks
Perform additional administrative duties as assigned

Required Qualifications

Grade XI education
Minimum two (2) years of related administrative or clerical experience
Equivalent combinations of education, training, and experience may also be considered

Required Skills & Competencies

Strong data entry accuracy and attention to detail
Excellent organizational and time management skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Ability to handle repetitive tasks with consistency and accuracy
Strong verbal and written communication skills
Ability to work independently and as part of a team
Customer service and interpersonal skills
Ability to maintain confidentiality and manage sensitive information
Strong understanding of office administrative procedures

Preferred Experience

Previous experience working within a government or public-sector environment
Experience with database systems, records management, or data migration projects
Administrative support experience in a fast-paced office setting

Work Arrangement

Onsite role located in Halifax, Nova Scotia
Full-time contract assignment
Temporary assignment supporting AMS system transition activities

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Clerk 2