Executive Assistant - TKL

Full-Time, Permanent
Cranbrook BC

Strong, healthy citizens and communities, speaking our language and celebrating who we are and our history in our ancestral homelands, working together, managing our lands and resources, within a self-sufficient, self-governing Nation.

The Ktunaxa Nation Council has an opportunity for Executive Assistant - TKL in Cranbrook BC. The position supports and performs administrative duties for the senior leadership of KNC. Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and overseeing other administrative staff; and customer relations. Sensitivity to confidential matters is required. Enhances executive's effectiveness by providing information management support; representing the executive to others.

This is a full-time permanent position with full benefits. Salary range - $54,340 - $62,324

Key Responsibilities:

Transparency, trust, honesty, and integrity are crucial for this position to directly support the
Director in a highly confidential and fast-paced environment and to ensure that the Director’s time is conserved to strategically advance the goals and priorities of the Sector.
Supports in the maintenance & organization schedule/calendar.
Arranges travel accommodations.
Coordinates and supports Elders meetings and speaking engagements by, managing scheduling, correspondence, preparation of briefing materials and logistics, including hospitality and lunches.
Screens phone calls, enquiries requests, and handles them when appropriate.
Meet and greet visitors at all levels of seniority.
Carries out background research presents findings to support the Director.
Produces documents, briefing papers, reports presentations.
Organizes and attends meetings ensures the Director is well prepared for meetings by reviewing in advance meetings materials and providing any supporting documentation or information that may be required for that meeting.
Liaises with clients, suppliers other staff
Make arrangements (room, refreshments etc.)
Prepare agendas
Prepare briefing packages, ensure completeness and accuracy; ensure receipt by members in advance of the scheduled meetings.
Take, transcribe and distribute minutes from meetings with ability to discern information.
Maintain accurate records of meetings including resolutions, motions and actions.
Monitor action items from meeting minutes: record action items and monitor for completion.
Brings forth action items to the Director and provides assistance (proactive and directed) to support the Director in achieving action items and meeting timelines.
Arrange regular meetings with the Director through an organized approach to review multiple requests, priorities, direction/clarification, action items, etc. with a goal of being effective and efficient with the Director's time.

Key Requirements:

We recognize the value of diverse educational experiences including cultural, academic, work, and lived experience. We encourage those who closely match the qualifications listed below to apply.

5-8 years’ office and administrative experience
Excellent written and oral communication skills, proficiency in high-level business correspondence; extensive vocabulary
Excellent computer skills including Microsoft Office Suite
Ability to manage multiple tasks simultaneously with accuracy and consistency
Knowledge of and experience in working within protocols and procedures
Event planning and/or project management skills which includes tracking and monitoring tasks
Ability to take and transcribe minutes
Capacity to prioritize and manage a number of competing initiatives and timelines
Follow up, track and monitor various projects and tasks to ensure smooth flow
Pleasant, professional and efficient telephone skills
Experience working with a variety of committees and boards
Respect for and knowledge of Ktunaxa and aboriginal rights, culture, history and goals
Ability to anticipate reactions and negotiate workable outcomes
Pleasant, professional and efficient customer service skills
Records Management, certification preferred
Advanced Business English
Keyboarding skills – minimum 60 to 70 wpm
General knowledge of bookkeeping
Strong attention to detail
Commitment to life-long learning

Ktunaxa candidates are encouraged to apply. All applications will be reviewed, however preference will be given to Aboriginal applicants.
How to apply:
Please submit your application through our website. https://ktunaxa.org/careers/ The closing date for this opportunity is April 29, 2026.

We thank all applicants for their interest. However, only those selected for interviews will be contacted.

Ktunaxa Nation

Open Positions

Executive Assistant - TKL