Job Description

Salary:

Build the Future with us!

We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

Reporting to the Human Resources Operations Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.

Position Benefits

Heres why we think youll love working at Lindsay:

Competitive salary
Annual Incentive Plan
Employee Health Benefits
Group RRSP with 4% matching
On-site gym facilities and an annual health and wellness reimbursement
Frequent social and community-based events
Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities
Heres what your day-to-day looks like:

Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested
Manage incoming and outgoing telephone calls, including coverage for other offices
Maintain a clean, tidy front reception and coffee area
Book travel and accommodations
Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary)
Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)
Create and maintain electronic and paper files of reports and job site documents
Prepare and distribute meeting minutes
Create and maintain project files
Assist Contract Administration Coordinators in overflow workload
Prepare and assemble Operation and Maintenance manuals
Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams.
Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)

Job Requirements

Our ideal candidate has the following:

Post-secondary education in Administration or a related discipline, or equivalent experience

Experience in an administrative support role
General knowledge of standard office procedures
Strong attention to detail and strong organizational skills
Ability to respond promptly to changing demands to assist in meeting critical deadlines
Ability to work independently andcollaboratively
Proficient in the general use of computers, particularly with Microsoft Word, Teams, Excel, and Outlook
Ability to work productively on several projects at once while handling frequent interruptions
Ability to respond to inquiries or complaints from internal and external stakeholders
Professionalism, maturity, and judgment and maintaining a professional business appearance
Willingness to learn new things
Strong work ethic and self-motivated

Lindsay Construction

Open Positions

Office Administrator