Job Description

The Accounts Payable Clerk is responsible for supporting general accounting functions with a primary focus on accounts payable processing and expense reporting.

This role ensures the accurate and timely processing of invoices, purchase orders, payments, and vendor records while supporting month-end and year-end financial activities. The position requires strong attention to detail, organizational skills, and the ability to work in a fast-paced construction environment.

KEY RESPONSIBILITIESAccounts Payable Processing

Create, enter, send, and file purchase orders and invoices accurately
Maintain payment tracking and reconciliation spreadsheets
Process electronic transfers, payments, and cheque runs
Monitor accounts to ensure payments are current and accurate

Vendor & Invoice Management

Investigate and resolve invoice discrepancies and misapplied payments
Maintain accurate and up-to-date vendor files
Ensure proper documentation and compliance for all transactions

Reporting & Financial Support

Prepare reports and assist with financial analysis as required
Support month-end and year-end reporting processes
Assist accounting team with bookkeeping and financial record maintenance

Administrative Support

Perform filing and general administrative duties related to accounting functions
Proofread documents for accuracy, completeness, formatting, and compliance
Support overall team operations and organizational needs as required

QUALIFICATIONSEducation & Experience

Minimum 2+ years of relevant accounting or accounts payable experience
Construction industry accounts payable experience considered an asset

CORE COMPETENCIES

Accountability & Dependability
Quality Orientation
Consultation & Support
Time Management
Communication Skills
Continuous Learning
Planning & Organization
Ethics & Integrity

KEY CHARACTERISTICS

Strong interpersonal and customer service skills
Excellent written and verbal communication abilities
Strong attention to detail, including proofreading and accuracy
Proficient in Microsoft Office, especially Excel
Experience with Viewpoint software considered an asset
Ability to manage time effectively and work independently
Ability to work in a fast-paced environment and manage multiple priorities

WORKING CONDITIONS

May be required to attend meetings or presentations as needed
Frequent use of desktop computer and office equipment requiring manual dexterity
Occasional overtime may be required
Ability to lift or move items up to 25 lbs if necessary

EQUAL OPPORTUNITY EMPLOYER

Matheson Constructors is an equal opportunity employer and encourages applications from all qualified candidates.

Accommodations are available upon request for candidates participating in all stages of the recruitment process.

RECRUITMENT NOTICE

Matheson Constructors does not accept unsolicited resumes from recruitment agencies or third-party firms.

Matheson Constructors

Open Positions

Accounts Payable Clerk