About Podstarter

Podstarter is a creative podcast agency that tells meaningful stories and builds impactful content ecosystems. We’re a small, fast-moving team producing branded series, narrative podcasts, digital campaigns, and marketing assets for clients across Canada.

We’re looking for an organized, proactive, detail-driven Project Coordinator who loves keeping creative work on track and clients in the loop.

Role Overview

You’ll support client-facing projects from kickoff to delivery, coordinating timelines, managing tasks, booking production time, and making sure everyone knows what’s happening and when. You’ll work closely with the Creative Director, producers, editors, and designers to keep projects moving smoothly and efficiently.

This role combines project coordination, production scheduling, and light account support across both branded content and podcast production.

If you love structure, clear communication, and helping creative teams deliver their best work, you’ll fit right in.

Who You AreYou’re someone who:

Likes juggling multiple timelines and keeping everything (and everyone) organized.
Communicates clearly, kindly, and proactively.
Enjoys putting order to chaos and finding structure in moving pieces.
Can be friendly and supportive with clients while still holding boundaries on timelines and deliverables.
Enjoys supporting creative people rather than micromanaging them.
Thinks in steps, systems, and process.
Thrives in a small, collaborative team where your work has real impact.

Key ResponsibilitiesClient & Project Support

Support as a day-to-day contact for assigned client projects, ensuring expectations, next steps, and timelines are clear.
Help with client onboarding, project setup, and regular status updates.
Capture client needs, notes, and feedback, and translate them into clear tasks for the production team.
Track approvals for scripts, edits, assets, and promotional materials.
Keep project documentation up to date so nothing slips through the cracks.

Project & Production Coordination

Build and maintain project timelines, task lists, and milestones across multiple podcast series and creative projects.
Schedule and coordinate recording sessions, interviews, talent, and studio time.
Ensure editors, producers, designers, and hosts have the information and assets they need to deliver on time.
Maintain episode trackers, calendars, content pipelines, and post-production checklists.
Assist with basic quality control, reviewing assets against client requirements and brand guidelines.

Team Support

Help prepare for and run weekly internal production meetings (agendas, action items, follow-ups).
Flag potential issues or delays early and coordinate solutions with the team.
Keep leadership informed with clear, concise progress updates.
Maintain a calm, professional, client-ready approach even when timelines are tight.

Qualifications & ExperienceRequired

2–3+ years experience in:
Project coordination
Operations or administrative support
Or account/project support within a creative, agency, media, or production environment
Strong communication skills (verbal + written).
Experience managing deadlines, multiple stakeholders, and overlapping projects.
Comfort with digital tools such as:
Google Workspace
Dropbox
Frame.io
High attention to detail and strong organizational skills.
Ability to turn general or vague client feedback into clear, actionable tasks.

Podstarter

Open Positions

Project Manager