We are seeking a highly organized and proactive Remote Administrative Assistant / Operations Specialist to support daily business operations and executive functions. This full-time role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced remote environment.

The ideal candidate is resourceful, tech-savvy, and comfortable working independently while collaborating with cross-functional teams.

Key Responsibilities Administrative Support

Manage calendars, schedule meetings, and coordinate appointments

Prepare reports, presentations, and internal documentation

Maintain organized digital filing systems

Handle email management and professional correspondence

Coordinate travel arrangements (as needed)

Operations Support

Assist with workflow optimization and process improvements

Track projects, deadlines, and deliverables

Support vendor management and invoice tracking

Maintain SOPs and internal systems

Assist leadership with strategic initiatives and special projects

Communication & Coordination

Serve as point of contact for internal teams and external partners

Support onboarding processes for new hires

Coordinate virtual meetings and company events

Qualifications

2+ years of experience in administrative or operations support

Proven ability to work independently in a remote setting

Strong organizational and time-management skills

Excellent written and verbal communication

Proficiency in Google Workspace and/or Microsoft Office

Experience with project management tools (e.g., Asana, Trello, Monday.com) preferred

Preferred Skills

Process improvement mindset

High level of discretion and confidentiality

Detail-oriented with strong follow-through

Ability to prioritize and multitask effectively

Employment Details

Job Type: Full-Time

Location: Remote

Schedule: Monday Friday (standard business hours; flexibility may be required)

Compensation: Competitive; based on experience

Why Join Us?

Fully remote work environment

Collaborative and supportive team culture

Growth opportunities within operations and leadership tracks

Professional development support

Quanbio

Open Positions

Remote Administrative Assistant/Operations Specialist FT