Work Term: Permanent
Work Language: English
Hours: 35 hours per week
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years

Tasks

Arrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the flow of information within the teamDirect and control daily operations Direct staffMotivate staffPlan and control budget and expendituresPlan and organize daily operationsTrain staffEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesOversee the classification and rating of occupationsPlan, develop and implement recruitment strategiesAnswer electronic enquiriesCompile data, statistics and other informationOversee the preparation of reportsGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsRecruit and hire staffMaintain and manage digital database

Computer and technology knowledge

MS ExcelMS OutlookMS PowerPointMS Word

Work conditions and physical capabilities

Ability to work independentlyFast-paced environmentWork under pressureTight deadlinesAttention to detailRepetitive tasksLarge caseloadLarge workloadWork with minimal supervision

Personal suitability

Ability to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementOrganizedTeam playerAccurateClient focusReliabilityTime managementAdaptabilityAccountabilityDependabilityDue diligenceQuick learner

Support for persons with disabilities

Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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Open Positions

administrative assistant