Donations Assistant

Annual Salary Range: $49K to $55K

• Note: This is temporary full-time position, with an estimated end date of March 1, 2026.

Purpose

The Donations Assistant will work out of our office in downtown Vancouver and provide key administrative support to the Donations team at St. Paul’s Foundation.

Key Responsibilities

• Guide donations flow and act as a key liaison in coordinating gift coding between the Donations and Fundraising teams.

• Create batches for gift entry and process donations (cheques/cash, credit card, and gifts in- kind) in Raiser’s Edge in a timely manner.

• Support our monthly recurring donor program.

• Responsible for data hygiene, ensuring donor accounts are properly updated.

• Prepare donations for deposit.

• Open, sort, and distribute internal mail.

• Answer inquiries from donors, Foundation volunteers, staff members, and the public.

• Assist the Donations team in developing new processes, increasing efficiencies, and updating documentation.

• Provide occasional support at our hospital office.

• Support the Donations Manager in administrative tasks, including but not limited to filing, scanning, preparing meeting minutes/meeting agendas, and preparing Visa expense

statements.

• Provide backup support for the Finance team, including reviewing cheques, and preparing for signatures and mail-outs.

Qualifications

• Exceptional multi-tasking and communication skills.

• Adept at time management and keen attention to detail.

• Comfortable and confident in a deadline-driven environment.

• Ability to work both independently and as part of a team.

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

• Sound judgment and tact, and ability to handle confidential and sensitive information with discretion.

• Demonstrated ability to contribute to and participate in a positive work environment with professionalism and a service-oriented attitude.

• A high degree of initiative, discernment, and resourcefulness, and ability to proactively identify problems and escalate as needed.

• Experience in a non-profit environment with previous experience using Raiser’s Edge an asset.

• Available to work occasional weekend and evening hours.

• Ethical behaviour: commitment to ensuring your behaviour is consistent with the mission and values of St. Paul’s Foundation.

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

To apply, please send your resume and cover letter to the attention of S. Kobayashi at SPFCareers@phc.ca by noon on Friday, December 12, 2025.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.

St. Paul's Foundation

Open Positions

Donations Assistant