Job Description

Salary: $20.00

Office Administrative Assistant StepStones for Youth Contract Position with Canada Summer Jobs

The Organization
We value and celebrate diversity: We are committed to a selection process and work environment that is inclusive and barrier free. We encourage applications from all backgrounds and communities and are committed to having a team made up of people with diverse skills, experiences, and abilities. We actively encourage BIPOC and LGBTQ+ applicants to apply and we value the positive impact that diversity has on our teams. We are committed to equity, diversity, and social inclusion within our workforce and in all opportunities provided at StepStones. Accommodations will be provided in accordance with the Ontario Human Rights Code.

StepStones for Youth (www.stepstonesforyouth.com) is an innovative and dynamic charitable organization in Toronto dedicated to providing intervention and sustainable support for children and youth. Many of these youth are exiting the foster care and group home system or are currently living in foster homes and shelters.

Our goal is to create positive and meaningful connections; increase school engagement, high school graduation, and post-secondary enrolment; and increase stable housing, improved mental and physical health, and strong support networks. StepStones adheres to a whatever it takes approach to servicing youth and we go above and beyond to support their needs.

The Opportunity

StepStones for Youth is seeking an Office Administrative Assistant for an 8-week contract funded through the Canada Summer Jobs program, with the potential for extension or transition into a permanent role based on performance and organizational needs.

The successful candidate, reporting to the Executive Director, plays a pivotal role in supporting the Leadership Team and ensuring the efficient operation of our charity's activities. This multifaceted position encompasses administrative support, event coordination, donor relations, and program assistance, among other responsibilities.

The ideal candidate will be a proactive and detail-oriented individual who thrives in a fast-paced environment. They should possess strong organizational and communication skills, with the ability to adapt to changing priorities and take initiative. The Office Administrative Assistant will work closely with the Leadership Team, staff, donors, and volunteers to help advance our mission of empowering young people from the child welfare system and making a positive difference in their lives.

What you will be responsible for:

CEO/Executive Director Support:

Provide direct support to the CEO and Executive Director, including managing their calendar, scheduling meetings, preparing materials, and a wide variety of other tasks as instructed.

Administrative Support:

Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.

Office Management:

Oversee office supplies inventory and procurement.
Coordinate maintenance and repairs for office equipment and facilities.

Project Coordination:

Assist in the planning and organizing of projects and events, ensuring all details are meticulously managed from start to finish. Support special projects and initiatives as assigned, providing valuable assistance and contributing to their success.
Coordinate logistics, invitations, and follow-up for events.

Donor Relations:

Assist with donor outreach and communication.
Assist in organizing fundraising events and campaigns.

Board Support:

Coordinate board meetings, prepare agendas, and take minutes.
Assist with board communications and ensure timely distribution of materials.

Financial Administration:

Assist with processing invoices, expense reports, and reimbursements.
Coordinate with the finance department on financial matters.

Program Support:

Assist in organizing and coordinating program activities and initiatives.
Support program managers with administrative tasks related to program implementation.

Research and Reporting:

Conduct research on relevant topics, trends, or best practices.
Assist in preparing reports for internal and external stakeholders.

Policy and Compliance:

Assist in ensuring compliance with relevant laws, regulations, and organizational policies.
Maintain organizational records and documentation.

Task Management:

Efficiently manage various tasks ranging from coordinating travel arrangements to planning and execution of special projects.

Initiative and Adaptability:

Proactively identify areas for improvement and take the initiative to implement solutions. Adapt quickly to changes and manage priorities effectively.

Communication:

Act as a liaison between the leadership team, staff, and external stakeholders, ensuring clear and timely communication.

Canada Summer Jobs Eligibility Criteria:
This role is supported by the Canada Summer Jobs Program. As a result, applicants are only eligible if they meet the following criteria:

Be between 15-30 years of age, at the start of the funded position (May 25, 2026).
Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
Have a valid SIN.
International students, and those who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program.

What were looking for:
Previous experience in an administrative role or similar capacity.
Strong organizational skills with keen attention to detail.
Ability to thrive in a fast-paced environment and adapt to changing priorities.
Excellent interpersonal relations skills and demonstrated ability to work with others effectively at all levels of the organization.
Proactive mindset with the ability to take initiative and work independently.
Proficiency in Microsoft Office Suite, CRMs, and Apple devices.

This role would require regular in-office work, Monday to Friday from 9am-5pm.

Pay Rate: $20/Hour

Equal Opportunity
StepStones values the unique skills and experiences each individual has to offer and we are committed to creating an inclusive and accessible organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation to participate fully in our recruitment processes, please let us know when we contact you.

StepStones is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage qualified candidates from Indigenous, Black, and other racialized persons, 2SLGBTQI+ people, individuals with disabilities, and other members of marginalized communities to consider working with and for StepStones. We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to evaluate candidates who meet the required qualifications.

We thank all applicants for their interest in this position; however, only those applicants will be selected for an interview will be contacted. No phone calls or in person submissions please.

StepStones For Youth

Open Positions

Office Administrative Assistant