Job Description

Summit Search Group is proud to partner with Tache Obstetrics & Gynecology in the recruitment of their next Clinic Manager.

Tache Obstetrics is a well-established and highly respected medical practice in Winnipeg, providing specialized care in obstetrics and gynecology. This is a unique opportunity to join a collaborative, physician-led environment and play a key role in supporting both patient care and clinic operations.

The Opportunity

Reporting to the physician group, the Clinic Manager is responsible for overseeing all aspects of clinic operations, ensuring a high standard of patient care, staff performance, and administrative efficiency. This is a hands-on leadership role requiring strong organizational skills, attention to detail, and the ability to balance operational priorities in a fast-paced clinical setting.

The successful candidate will act as a central point of coordination between physicians, staff, and external partners, ensuring the clinic operates smoothly and efficiently on a day-to-day basis.

Key Responsibilities

Clinic Operations & Leadership

Oversee daily clinic operations, ensuring efficiency, consistency, and high-quality patient care
Lead, coach, and support Medical Office Assistants (MOAs), including scheduling, performance management, and training
Manage staff scheduling, vacation approvals, and coverage to ensure continuity of operations
Conduct regular performance evaluations and support staff development
Maintain strong communication between physicians and staff, relaying priorities and updates

Patient Experience & Workflow Optimization

Ensure efficient patient intake, appointment scheduling, and clinic flow
Address non-clinical patient concerns with professionalism and discretion
Implement strategies to improve patient and physician satisfaction, including workflow improvements
Ensure all patients are treated with respect and dignity

Administrative & Financial Oversight

Oversee clinic finances, including accounts payable, payroll, and reconciliations using QuickBooks
Manage payroll processing and ensure timely submissions
Monitor expenses and support budget management and cost control initiatives
Prepare financial summaries and operational reports for physicians on a regular basis
Oversee patient payments, documentation, and reconciliation

Billing & Compliance

Ensure accurate and timely billing submissions to Manitoba Health
Support insurance claims, billing inquiries, and resubmissions as needed
Ensure compliance with healthcare regulations, including PHIA and HIPAA standards
Maintain accurate documentation and records across all administrative functions

Logistics & Office Management

Manage inventory, supplies, and equipment maintenance
Ensure exam rooms and office spaces are properly stocked, clean, and functional
Coordinate repairs and oversee facility upkeep
Maintain relationships with external partners including hospitals, ultrasound departments, and other medical units

Systems & Process Improvement

Develop a strong understanding of EMR systems and clinic workflows
Identify opportunities to improve efficiency, processes, and overall clinic performance
Support onboarding and training of new staff and provide coverage when required

Qualifications

3–7+ years of experience in a clinic, healthcare, or service-based management role
Strong leadership experience with the ability to manage and develop teams
Experience overseeing clinic operations, scheduling, and administrative functions
Working knowledge of billing processes and healthcare systems is an asset
Experience with financial management, payroll, and reporting
Proficiency with EMR systems and clinic software; QuickBooks experience is an asset
Strong organizational and time management skills
Excellent communication and interpersonal abilities

Skills & Attributes

Patient-focused mindset with a commitment to service excellence
High level of professionalism, discretion, and attention to detail
Strong problem-solving and decision-making capabilities
Ability to manage multiple priorities in a fast-paced environment
Collaborative leadership style with the ability to build strong relationships
Proactive and solutions-oriented approach

Why This Opportunity

Opportunity to play a key leadership role in a respected medical practice
Direct impact on patient care, clinic operations, and team performance
Collaborative, physician-led environment
Competitive compensation and benefits package

If you are a strong operational leader who thrives in a structured, fast-paced healthcare environment, this is an excellent opportunity to make a meaningful impact.

For more information, or to submit your resume, please reach out to Braeden Demchuk at Summit Search Group, braeden.demchuk@summitsearchgroup.com

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.

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Open Positions

Clinic Manager-WB420