Job Overview

The Accounting Clerk is responsible for maintaining accurate financial records and supporting both accounts receivable and accounts payable functions. Success in this position involves strong organizational skills, attention to detail, and effective communication with vendors, customers, and internal departments. The role supports the accounting team by processing invoices, reconciling accounts, preparing payroll, and assisting in month-end close activities. This position plays an essential role in maintaining the company’s financial integrity and operational efficiency.

Main Duties And Responsibilities

Monitor and review accounts receivable to identify overdue accounts and take timely collection action.
Contact customers by phone and email to collect outstanding payments in a professional and courteous manner.
Negotiate and document payment arrangements and maintain detailed records of communications.
Resolve billing discrepancies, short payments, and customer inquiries.
Post and apply payments, adjustments, and credit memos accurately in the accounting system.
Reconcile accounts receivable sub-ledger to the general ledger regularly.
Receive, verify, and process supplier invoices, ensuring accuracy and proper approval.
Match invoices with purchase orders and receipts, resolving discrepancies.
Enter payable transactions into QuickBooks Online accounting software in a timely and accurate manner.
Prepare and process cheque runs or electronic payments in accordance with company policies.
Communicate effectively with vendors regarding payment schedules, missing documentation, and inquiries.
Support the month-end and year-end closing process by preparing aging reports, reconciliations, and supporting documentation.
Collaborate with the sales, operations, and management teams to address account issues and improve invoicing and payment accuracy.
Assist in preparing and processing payroll by collecting and verifying timesheets, entering data accurately, and ensuring compliance with payroll policies and schedules.
Work with the company PSA (Professional Services Automation) system to ensure proper reporting and alignment of financial data.
Maintain confidentiality and adhere to company financial policies and procedures.

Education, Skills, And Qualifications

Post-secondary education in Accounting, Finance, or Business Administration preferred.
2–4 years of experience in accounting, accounts receivable, or accounts payable.
Proficiency in QuickBooks Online accounting software and Microsoft Excel.
Strong attention to detail, accuracy, and organization.
Excellent verbal and written communication skills, including the ability to handle inquiries professionally.
Demonstrated ability to manage multiple priorities and meet deadlines.
Knowledge of accounting principles, credit and collections, and payables best practices.
Strong problem-solving skills and a customer- and vendor-focused mindset.
Ability to work independently and as part of a team.

Working Conditions

The Accounting Clerk will work primarily in an office environment during standard business hours, with occasional flexibility to meet deadlines or address time-sensitive matters. Some interaction with clients and vendors in different time zones may be required. Minimal travel is anticipated.

Physical Requirements

Prolonged periods of sitting at a desk and using a computer. Light lifting of files or office supplies (up to 10 lbs). Manual dexterity required for data entry and standard office equipment operation.

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Accounting Clerk