Project Coordinator – IT Asset Management
Duration: 6 Months (C2H)
Location: Downtown Toronto
Industry: Financial Services
About the Role:
We are seeking a detail-oriented Project Coordinator to join our IT Asset Management (ITAM) Operations team within a leading financial institution. This role is critical in supporting ongoing initiatives by ensuring seamless coordination, effective communication, and strict adherence to information governance standards. The ideal candidate will have strong organizational skills, technical proficiency, and experience managing SharePoint environments.
Key Responsibilities:
Project Administration
- Maintain and monitor project plans, schedules, and deliverables.
- Track action items and ensure timely follow-up.
Communication & Meeting Management
- Communicate project status updates to stakeholders.
- Organize and facilitate meetings, prepare presentation materials, and document meeting minutes/action items.
SharePoint & Information Management
- Act as Site Owner for project SharePoint sites.
- Manage user access, create permission groups, and maintain directory structures to enforce “Least Privilege” access.
- Implement the company’s Record Retention Policy and manage document lifecycle from creation to archival or destruction.
- Conduct regular audits for data hygiene: remove obsolete files, fix broken links, and ensure proper metadata tagging.
Required Skills & Qualifications:
- SharePoint Expertise: Proficiency in SharePoint Online (permissions, libraries, lists, site settings).
- Technical Skills: Strong knowledge of Microsoft Office 365 (Excel, Outlook, Teams). Experience with project tools such as Jira is a plus.
- Information Governance: Understanding of document lifecycle concepts (creation, storage, retrieval, retention, disposition).
- Soft Skills: Excellent verbal and written communication skills; strong attention to detail.
Preferred Experience:
- Previous experience in financial services or regulated environments.
- Familiarity with compliance and data security standards.
Work Environment:
· Hybrid/Remote:
· Opportunity to collaborate with cross-functional teams, including product managers, AI Engineers, and technology experts
This is a great opportunity to join a Big Five Bank and continue your career in the financial domain. Be a part of a great work environment with a very well-organized team and colleagues who will help you succeed.
This is a position that impacts the bank enterprise wide with great opportunity for career growth within the bank.
If you are not a 99% match to the above and want to be considered for other opportunities at our enterprise clients, register for our Talent Network where you can receive job alerts about new opportunities that match your interests.
EEO Employer
Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.