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Clerk 2

Durham Region • Brock, Ontario • 9h ago

The Region of Durham is committed to advancing equity, diversity and inclusion within our organization and the communities we serve. We welcome and encourage applications from people who are Indigenous, racialized persons, women, persons with disabilities, members of LGBTQ2S+ communities, and others who may contribute to the further diversification of our workforce, including those who experience systemic barriers.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodation will be provided throughout the recruitment process upon request, based on any Code-protected ground.

Lakeview Manor

This position is located at Lakeview Manor in Beaverton, Ontario. Beaverton is located in Brock Township in northern Durham and is 45 minutes north of Whitby and 30 minutes south of Orillia along Highway 12.

This position is on-site; no remote/hybrid work option is available for this role.

Clerk 2 - Lakeview, Recreation/ADP

The incumbent will:

- Produce, generate and maintain all documentation, including correspondence and forms
- Design and develop brochures, flyers, and information booklets for information and promotion purposes
- Generate and maintain a variety of monthly statistics and reports, including the preparation and distribution of minutes
- Create and update various databases and spreadsheets, and maintain up-to-date client information
- Create, design, maintain and distribute monthly calendars of activities and assist with researching event/entertainment options as required
- Process departmental invoices and prepare expense claims for payment per the Regional Purchasing By-law and policies
- Prepare catering requests to provide refreshments for programs and special events
- Create, monitor and audit attendance sheets and related documentation for the Adult Day Program and survey participants annually
- Book tours of the facility/program and sign up new clients for the Adult Day Program
- Provide clerical support to the department by attending meetings and recording minutes
- Respond to general inquiries from clients, families, staff and the general public

The successful applicant will possess:

- Grade 12 education, plus additional specialized courses in gerontology, MS Office and/or desktop publishing
- Previous experience in a clerical environment
- Proven customer service and interpersonal skills, with the ability to positively interact with residents and the general public and a willingness to adapt services to meet diverse needs
- Excellent co-ordination, organizational and time management abilities
- Proficiency with MS Office applications including Word, Excel and Outlook, as well as working knowledge of PeopleSoft FIMS and Point Click Care
- The ability to work independently, follow instructions, demonstrate accuracy, meet deadlines
- Proven reliability as a self-starter, who can work well in a team setting
- Excellent co-ordination, organizational and time management abilities
- Proficiency with MS Office applications including Word, Excel and Outlook, as well as working knowledge of PeopleSoft FIMS and Point Click Care
- The ability to work independently, follow instructions, demonstrate accuracy, meet deadlines
- Proven reliability as a self-starter, who can work well in a team setting

CUPE 1764 Salary Grade 3

This position is with Salary Grade 3 and will be paid at the following hourly rates:

- Start: $33.32 - Six Month: $35.17 - Job: $37.02

Conditions of Employment

All applicants are expected to comply with the Region of Durham's Code of Ethics and Code of Conduct Policies throughout the recruitment process. The successful candidate will be required to provide a satisfactory Police Vulnerable Sector Check dated within two (2) months from date of hire. Additionally, tuberculosis screening will be required in accordance with the FLTC Act (O.Reg. 246/22). Proof of education, qualifications and any other job bona fide requirements will also be collected. Finally, compliance with the Mask Fit Testing Program is required and will be coordinated as part of the orientation process.

External Application Process

Come find a home where exciting and rewarding careers are balanced with your lifestyle. We thank all applicants; however, only those being considered will be contacted. Please apply online (www.durham.ca) no later than midnight (Eastern Standard Time) on the closing date indicated on the Job Posting.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us at: RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance pursuant to the Region’s Accommodation and Accessibility policies. Please note that resumes should not be sent to RecruitingHelp@durham.ca.
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