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Project Coordinator

Team Construction • Burlington, CA • 1w ago

Job Description

Key Purpose:

The Project Coordinator (PC) is an integral member of the project team, responsible for delivering construction projects of varying sizes and complexity. Under the direction of the Project Manager, the PC is responsible for directing, organizing, and controlling project activities, while providing the project team with the most accurate and up-to-date information.

Key Responsibilities and Duties:

Create and maintain weekly tracking of baseline vs. actual construction schedules, anticipate schedule short-comings, and report to the Project Manager
Create, issue, and track construction documentation in real time on a proactive basis using the construction management software system
Prepare and maintain the trade list on a per-project basis
Maintain purchase order documentation and update the budget
Acquire product manuals, warranty letters, inspection reports, and certifications from sub-trades to create project close-out packages
Issue certification documentation to the client for training on use of systems and handover of project
Maintain all documents and logs, ensuring that all testing, inspection, and verification documents from the site are discussed with the Project Executive for distribution to the corresponding Designer/Engineer for review and approval
Take calls and set up responsive action for post-construction client support on warranty issues
Organize and ensure construction billing documentation is delivered to the Finance department accurately and on time
Ensure that all safety policies and procedures are being completed with the coordination of the HSE Manager
Ensure that the close-out is completed within the required timeframe on all projects
Close out with the client and the city in order to close all applicable permits under AHJ and coordinate with the Project Manager and Project Engineer
Provide support and insight to the Project Manager and Site Superintendents

Key Knowledge and Skills:

High levels of accuracy and precision
Ability to analyze and articulate in detail
Strong problem-solving skills
Ability to think strategically
Good understanding of drawings and specification interpretation
Excellent verbal and written communication
Excellent time management skills
Strong ability to multi-task
Strong organization skills
Good negotiating and persuasion skills
Strong ethics and professionalism
Excellent customer service skills

Education and Experience Requirements:

Post-secondary diploma or bachelor’s degree
Minimum of 3 years experience within the commercial construction industry is required
Experience with Procore, CMIC, Microsoft Teams