Salary: $60,000 $75,000
About the Project:
The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.
Position Overview:
TRP has a current vacancy for aOffice Coordinator who will provide essential administrative, logistical, and project support to the TRP project working on a major transit infrastructure project. This role ensures the smooth, efficient, and organized functioning of day-to-day operations within a dynamic, fast-paced project environment. The successful candidate will be proactive, detail-oriented, and skilled at coordinating communication, documentation, and office activities across multidisciplinary teams.
Key Responsibilities:
Administrative & Office Support
- Admin support for internal staff, contractors, consultants, and external partners.
- Assisting EA/Office Manager with managing day-to-day office operations. Includes but not limited to; inventory, ordering of kitchen and office supplies, facilities coordination.
- Maintain meeting rooms and office space to ensure everything is in working order.
- Maintain calendars, coordinate workshops, and organize site visits.
- Assist with preparation of meetings/workshops, arrange catering, minutes, and action item summaries.
Document Control & Records Management
- Assist with documentation, ensuring accurate and up-to-date records, trackers, and version control.
- Maintain organized digital and physical filing systems aligned with TRP and transit authority standards.
- Track and maintain logs for correspondence, submissions, RFIs, permits, and approvals.
Project Coordination
- Support the EA/Office Manager by assisting with workflow organization, tracking, deadlines, and circulating important updates.
- Assist EA/Office Manager in preparing reports, presentations, and status updates as required by TRP leadership.
- Assist with coordination ofonboarding/offboardingprocesses, access requests for new project team members and contractors.
- Liaise with field teams to support project logistics.
Financial & Procurement Support
- Tracking and processing purchase orders, vendor relations, invoices, and expense claims following finance procedures.
- Monitor office budget items, subscriptions, and service contracts.
- Coordinate the procurement of office supplies, kitchen supplies, field materials, and other administrative resources.
Communications & Stakeholder Support
- Support coordination for internal staff and consultants as needed.
- Maintain project contact lists and communication matrices.
Health, Safety & Compliance
- Assist with safety documentation, training records, and sign-ins for meetings and site orientations.
- Ensure compliance with transit authority requirements, privacy guidelines, and corporate policies.
Required Skills and Competencies
- Minimum 35 years of administrative or office coordination experience, ideally in engineering, construction, transit, or infrastructure environments.
- Experience supporting large, complex, multi-stakeholder projects is considered a strong asset.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and project collaboration platforms.
- Excellent organizational skills with the ability to manage multiple priorities.
- Strong interpersonal, communication, and problem-solving skills.
- Ability to work independently and collaboratively with technical and non-technical teams.
- Experience with document control systems is an asset (Aconex, eBuilder, Procore, etc.).
What TRP Can Offer You:
- Competitive Salary
- Medical, dental, and vision insurance
- Employer Matching Retirement Program
- Life insurance
At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
Strictly no third-party resumes accepted.
