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EMPLOYMENT OPPORTUNITY
Finance Clerk
About Toquaht Nation
Toquaht Nation is a self-governing modern treaty nation situated on the West Coast of Vancouver Island in Barkley Sound. Known as the t̓uk'ʷaaʔatḥ (Toquaht People), we are a resilient community dedicated to the development of our Nation. We strive to honour the teachings of our ancestors and safeguard our ḥaaḥuułi (traditional territory).
Toquaht envisions a healthy community where masčim (citizens) can fulfill their social, spiritual, and economic needs. Guided by our ancestors and rooted in our traditions, we draw strength from our connection to our guiding principles:
- hišukma c̓awaak – Everything is one
- qwaaʔaƛin c̓awaak – How we are one
- ʔuuʔałuk– Taking care of one another
- ʔiisaak – Highest respect
Position Summary
The Finance Clerk is an integral part of a highly functioning, collaborative Finance team and provides support to other roles within the department as required. Reporting to the Director of Finance, the Finance Clerk is responsible for the accurate and timely processing of financial matters, data entry and paperwork as a supporting role within the finance department. This position requires attention to detail, quality and accuracy, and the ability to work in a face-paced environment. The Finance Clerk will work from the Toquaht Nation Government office.
Major Areas of Responsibility
Play a key role in the Nation’s management of expenses and transactions by providing support to the Finance Department in accordance with established standards (GAAP), applicable laws (Toquaht Nation Financial Administration Act (FAA)) and procedures (Toquaht Nation Finance Procedures Manual).
- Process accounts payable
- Process travel and employee reimbursements
- Assist with accounts receivable and payroll functions
- Assist in the annual audit
- Print and distribute monthly/quarterly statements
- Receive housing payments and issue receipts
- Communicate effectively with vendors, customers and colleagues
- Organize and take minutes of meetings
- Ensure mastercard receipts are received from cardholders in a timely manner and are complete with coding
- Assist with maintaining filing system and filing
- Scanning documents
- Shredding old documents
- Act as backup and extra resource to the Finance Department, as required
- Adhere to all policies and follow established procedures
- Perform other clerical and finance duties as assigned
Qualifications and Experience
- Completion of Grade 12 with related post-secondary education and/or courses
- Demonstrated experience in accounts payable
- Demonstrated understanding of the principles of accounting and financial reporting practices
- Experience in accounts receivable, payroll and other accounting functions a strong asset
- Demonstrated skills in First Nations or local government settings (preferred)
- Strong proficiency with MS Word, Excel, Outlook, Adagio and/or a related accounting system and PayDirt and/or a related payroll system
Knowledge and Abilities
- Demonstrated understanding and knowledge of generally accepted accounting principles
- A motivated self-starter who has the ability to work independently in a fast-paced environment, knowing when to bring matters forward to the Director of Finance
- Strong planning and organizational skills, including a high degree of accuracy and attention to detail and an ability to work effectively under pressure and meet deadlines
- Ability to proactively manage a fluctuating workload, multiple projects, and priorities to meet multiple deadlines
- Collaborative ability to work within a team environment
- Strong electronic and paper file management skills
- Excellent verbal, written and interpersonal communication skills with all levels both within the organization and with citizens, guests and vendors
- Ability to maintain strict confidentiality both within and outside of the workplace and to handle sensitive issues with tact and diplomacy
- Ability to type a minimum 45 wpm
- Reliable with strong work ethics
- Good knowledge of the vision and values of TNG and the Nation overall
Operational Requirements
- Must complete a satisfactory Criminal Records Check.
- Valid Class 5 BC Driver’s License
- Understanding of/respect for the culture and heritage of First Nations Peoples
- Always maintain confidentiality and professionalism.
- This position is currently located in Ucluelet
What We Offer
Toquaht Nation Government is please to offer a generous compensation package which includes:
- Salary range of $66,116-$67,819/year
- Extended health and benefits plan (Employer paid)
- Pension plan (5% Employee, 8% Employer)
- 3-weeks vacation plus paid time off over the Christmas holidays
- 15 observed statutory holidays
- 15 days of wellness leave annually
- Professional Development opportunities
To Apply
We invite qualified applicants to submit a resume and cover letter to careers@toquaht.ca with the position title in the subject line. Please apply as soon as possible, as we will be reviewing on an ongoing basis. We appreciate all applicants for their interest in working with Toquaht Nation, however only those selected for an interview will be contacted.
Persons of Indigenous background will be given preference. S16(1) CHRA This position is open until filled.
