Reporting to the Supervisor, POA Court Services, the incumbent will:
- Provide judicial support by opening and closing court, calling recesses and adjournments, arraigning, swearing/affirming witnesses and ensuring courtroom decorum
- Ensure court decisions are endorsed accurately
- Maintain accurate court and case records using electronic case management systems (e.g. CAMS, ICON).
- Coordinate trials and adjournments in the courtroom to utilize court time efficiently and provide effective service to all stakeholders
- Perform Clerk of the Court duties as authorized by the Provincial Offences Act
- Receive, label, store and release exhibits
- Receive, verify, process and distribute pre/post-court dockets for Provincial Offences Act matters
- Prepare and certify official transcripts of court proceedings from digitally recorded court proceedings
- Monitor electronic audio recording equipment in the courtroom while annotating detailed notes of the court proceedings
- Prepare and enter courtroom utilization (ISCUS) into ICON
The successful applicant will possess:
- A post-secondary certificate in Court Support Services or a related discipline or
equivalent combination of education and experience - A Court Transcription Certificate, or demonstrated experience in producing and certifying court transcripts for official court or tribunal proceedings.
- Several years' experience in a court environment
- Knowledge of processes, legislation and regulations related to the Ontario Court of Justice and the Provincial Offences Act
- Proficiency in the use of Adobe Acrobat, Microsoft Word, Outlook, Teams and Excel
- Superior keyboarding skills with a minimum typing speed of 60 wpm
- Experience in using ZOOM or other virtual meeting applications
- Knowledge of the ICON computer system
- Superior spelling, grammatical and listening skills
- Excellent communication and public speaking skills
- Exceptional attention to accuracy and detail
- Ability to operate electronic recording equipment (eg. Liberty Recording System)
- Exceptional organization skills with the ability to multi-task and work in a fast paced, high volume, public and formal environment
- A commitment to treating all clients and colleagues with dignity, respect, and cultural sensitivity
- The ability to work independently and as part of a team
- Bilingualism in English and French an asset
Note: The successful candidate must be able to comply with the Memorandum of Understanding Standards as set out by the Province of Ontario.
