Taza Township
Manager, Corporate Services & Asset Management
Job Type
Management / Administration
Organization
Taza Township Inc. (TTI)
Closing date
Jun 1, 2026
Job Description
Company Description
Taza Township is a community governance organization created to steward the shared community assets (public realm) of the Taza lands as they grow into a complete, vibrant community. Established under the Canada Not-for-Profit Corporations Act, the Township exists to ensure that public spaces, infrastructure, and community assets are thoughtfully managed, well maintained, and aligned with long-term community values.
As Taza evolves, the Township provides a structured pathway from developer-led delivery to resident-led governance—supporting transparency, accountability, and local decision-making while honouring the vision, culture, and future of the Tsuut’ina Nation.
Role summary
TTI is seeking a highly organized, systems-minded professional to support the Executive Director across three core functions: governance/board services, records management, and asset management. This role will support the software review and selection, as well as lead implementation projects to create a modernized TTI operating environment (asset registry/CMMS, records management, agenda/minutes, website/engagement, etc.).
This is a practical “get it done” role: build the structure, run the cycles, document decisions, and keep the organization audit ready.
Key responsibilities
1. Governance Services (Board support)
- Plan and administer Board meeting cycles: agenda preparation, RFD coordination, consent agenda packaging, meeting logistics, and follow-ups.
- Draft or coordinate minutes and maintain a resolution register (sequential by year); track action items and ensure completion.
- Maintain the corporate governance library: founding documents, resolutions, policies, committee terms of reference, delegated authorities, and decision history.
- Support confidential (“in camera”) workflows appropriately: secure handling, limited distribution, and proper minute-keeping practices.
- Create and lead continuous improvement of templates and standards (RFD template, agenda template, minutes template, motion language, records checklists).
2. Records Management and Information Governance
- Establish and run a practical records program: file plan, metadata standards, retention/disposition workflow, and legal hold process.
- Define “system of record” for key records (governance, tax/assessment, infrastructure, contracts, resident communications).
- Ensure contracts include records clauses (handover, access rights, retention, source files, audit trails).
- Coordinate privacy and access controls (role-based access, secure sharing, audit logs).
3. Asset Management and Infrastructure Stewardship
- Build and maintain TTI’s asset registry for public realm assets (roads, water/wastewater/storm, streetlights, parks, facilities, etc.), including component-level tracking where needed.
- Maintain lifecycle documentation: as-builts, warranties, O&M manuals, inspection logs, condition assessments, renewal plans, and turnover/acceptance packages.
- Support development of capital plans, reserve inputs, and renewal schedules; track alignment to reserve studies and annual budgets.
- Coordinate with Tsuut’ina Development Authority (TDA) to create and maintain service dashboards: O&M KPIs, incident logs, work order trends, risk register, resident/taxpayer concerns and quarterly performance reporting.
- Coordinate with Tsuut’ina Development Authority/Taza Development Corp./Tsuut’ina Nation and contractors on handover items, deficiencies, records completeness and day-to-day operations.
4. Software Review and Implementation
Lead needs assessments and workflow mapping for:
- asset management/CMMS and asset registry
- agenda/minutes/meeting management
- records management (M365/SharePoint retention or dedicated EDRMS)
- assist with communications/website and engagement/survey tools
- voter list/residency register tools (as applicable)
- Run vendor evaluations: requirements, demos, reference checks, data residency/security review, pricing, and implementation plans.
- Manage implementation: project plans, configuration, testing, training, change management, go-live support, and post-launch optimization.
- Ensure integrations and clean data handoffs across the Township and all other key stakeholders where required.
5. General support to the Executive Director
- Draft briefings, decision notes, and board-ready summaries.
- Collaborate, coordinate cross-entity workstreams and follow-ups with Tsuut’ina Nation/Tsuut’ina Development Authority/Taza Development Corp. and external partners.
- Step in as project manager on special initiatives as assigned.
Qualifications & Experience
- Diploma/degree in a relevant field (public administration, municipal administration, information management, business, engineering technology, or similar).
- 3–7+ years in a municipal, public-sector, Indigenous government, utility, or complex governance environment (or equivalent).
- Demonstrated experience with at least two of:
- asset management / infrastructure documentation
- board/legislative services (agendas, minutes, motions)
- records management / information governance
- software selection/implementation
- Strong writing skills (plain language + board-quality documentation).
- High discretion and professionalism handling confidential information.
- Exposure to PSAS/PSAB reporting concepts, asset lifecycle planning, or ISO 55000 principles.
- Understanding of property tax/assessment administration or regulated local-revenue environments.
- Experience working with First Nation governance, partnerships, or multi-entity service delivery is considered an asset.
Core Competencies
- Extremely organized; strong follow-through and deadline discipline
- Sound judgment, confidentiality, and integrity
- Comfortable “translating” technical topics into clear decision materials
- Strong stakeholder management and calm under pressure
- Tech-forward and practical (can run tools, build templates, and improve systems)
- Data comfort (Excel/SharePoint lists, basic dashboards, document control)
Opportunity Details
Position Type: Permanent
Compensation Range: $95k-$125k
Closing Date: All applications will be reviewed on a rolling basis with the position being filled should a candidate be found.
Working Conditions: Hybrid possible; in-person attendance required for key meetings and operational needs. Some evening meeting support required (Board cycles).
Pre-Employment Requirements:
Candidates who progress to the final stage of the recruitment process will be required to obtain a favorable criminal record check and provide proof of education and designation.
How to Apply:
Applicants are invited to submit a resume and cover letter to executivedirector@tazatownship.ca.
Taza Township Inc. is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people's dignity, ideas, and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today’s diverse world.
Application Return
Applicants are invited to submit a resume and cover letter to executivedirector@tazatownship.ca.
