Village of Anmore
Administrative and Events Clerk
Regular Part-Time
The Village of Anmore, located within Metro Vancouver, has a vacancy for the position of Part-Time Administrative and Events Clerk. Based at our newly constructed civic building, this Administrative and Events Clerk position will be responsible for providing support to for event administration, facility rental administration and general administration for the senior leadership team. The incumbent must be organized, demonstrate sound judgement, and be able to work both effectively with staff, and members of the public.
CORE DUTIES AND RESPONSIBILITIES
- Event Coordination
- Preparation and coordination of written materials for posting and distribution in conjunction with Communications Coordinator
- Obtaining required event licensing and permitting
- Delivering each event within the allocated budget and soliciting sponsorship/donations
- Actively soliciting and coordinating community volunteers to assist with events and other Village related activities
- Ensuring that insurance, legal, health and safety obligations are adhered to
- Planning and coordinating related activities including booths, workshops, speakers, special guests, musicians, games and activities, etc.
- Planning event layouts and coordinating caterers, contractors and equipment rental
- Attending Village events, as required
- Administration of rental of Village facilities
- General Office Duties
- Perform back up/vacation relief receptionist duties for the Village Hall
- Process front counter payments
- Answer telephones in a courteous and prompt manner, and redirect as required
- Transcribe committee minutes
- Maintain administrative filing
- Data entry, support and records management related to general office processes
- General administrative support to Chief Administrative Officer / Senior Leadership Team
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS
- Knowledge of business English, spelling, grammar and punctuation, and the ability to communicate clearly both verbally and in writing, ability to understand and carry out oral and written instructions
- Ability to successfully navigate multiple priorities, and problem solve under pressure in a fast-paced environment.
- Ability to sustain high level of detail and maintain accuracy.
- Ability to establish and maintain courteous and tactful, diplomatic working relationships with elected officials, employees, consultants, and the public.
- Ability to maintain discretion with confidential and sensitive information
REQUIRED EDUCATION AND EXPERIENCE
- Completion of Grade 12 education supplemented by post-secondary courses in office administration or a combination of experience in a similar capacity
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
- Experience in coordinating and executing events
- Experience with cash handling(preferred)
- Serving it Right and FOODSAFE Level 1 (preferred)
- Customer service experience
The hourly salary range offered for this position is $34.56 plus 12% in lieu of benefits based on a 21-hour work week. Flexibility of regular work days/hours will be considered. Additionally, flexibility will be expected to accommodate events, including some weekend and evening work.
Qualified applicants are invited to submit a covering letter and resume to Karen Elrick, CAO via email to: karen.elrick@anmore.com
This opportunity is open for receipt of applications until 4:00p.m. Sunday, May 31, 2026.
We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
