Company Overview

KR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and renovation services. Our focus is on creating and maintaining advanced environments and systems, primarily in healthcare, education, commercial, and government sectors.

Guided by our Vision to be the company of choice based on quality, value, and customer service, we embody SPIRIT in everything we do: Spreading Positivity, Initiating Relationships, and Inspiring Teamwork. Our Core Values—QUEST—drive us: Quality, Understanding & Care, Exceptional Service, SPIRIT, and Trust & Integrity.

Position Summary

The Associate Project Manager role involves managing client communications, coordinating logistics and overseeing project workflows within our ERP system (Quickbase). This position will work directly with the Project Manager to assist in planning, executing, and closing of the various tasks associated with projects.

Key Responsibilities

Client Communication and Coordination

- Manage and respond to inquiries in the client inbox, ensuring timely and professional communication
- Serve as a liaison between clients and internal team to facilitate project updates and scheduling

ERP Project Management (Quickbase)

- Create and maintain projects in Quickbase
- Schedule technicians for project assignments based on availability, location and project needs
- Review and approve project-related timecards, per-diems and expense reports
- Assist the Project Manager in closing out completed projects, ensuring all documentation is finalized

Scheduling and Logistics

- Coordinate travel arrangements for project teams, including booking hotels, flights and rental cars using the company platforms
- Ensure all travel bookings align with project budgets and company policies
- Maintain accurate records of travel logistics and communicate itineraries to relevant stakeholders

Qualifications

2-3 years of experience in project coordination or management
Experience in travel coordination and budget management
Familiarity with timecard and expense approval processes
Strong attention to detail and problem-solving skills
Bachelor’s degree in business, Project Management, or related field preferred
Willingness to travel occasionally for meetings or training

Preferred Skills

Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a team environment

Compensation And Benefits

Salary
Health, Dental, Vision Benefits
401K Contribution and Match
Paid Time Off

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