Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

The Records Assistant applies technical skills in the preparation, classification, scanning and indexing of documents using the Electronic Document Management System. The Records Assistant is responsible for operating digital image scanning equipment to capture quality, readable images efficiently and consistently while meeting all internal and external requirements, including Canadian legal and evidence standards.

EDUCATION/EXPERIENCE

Records and Information Management or Office Assistant Certificate preferred
One to two years’ experience with digital imaging scanners preferred
Knowledge and experience with imaging, storing, arranging, indexing and classifying records is preferred
Experience working within a First Nation Government/Community considered an asset
Equivalent combination of education, training and experience may be considered

REQUIREMENTS

Criminal Record Check with results acceptable to WFN
Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation.

JOB DUTIES/RESPONSIBILTIES

Performs imaging and digitizing activities in support of the Records and Information Management (RIM) Program and project objectives
Operates the scanning equipment to produce quality, readable imaged files efficiently and consistently by following established procedures and quality control measures
Prepares and classifies documents for scanning
Scans and indexes documents using the Electronic Document Management System
Ensures data consistency by following established data entry practices and conventions
Updates and maintains paper and electronic files to ensure integrity and accessibility of documents as well as routing and distributing documents
Analyzes, processes and distributes incoming and outgoing mail and originals that need to be retained
Operates with competency the operation and routine maintenance of the scanners and associated equipment
Performs routine tasks in order required and pays attention to detail and accuracy
Identifies conflicting task instructions and notifies supervisor
Analyzes and determines where a new automated workflow or revised business process would benefit a WFN employee or department
Support the SRIM to develop, configure, and maintain automated workflows or business processes supported by the RIM department
Supports all staff in learning to use the Electronic Document Management System by demonstrating proficiency in using the system, providing training, on call assistance and responding to questions from end users or redirecting to subject matter experts as appropriate
Identifies, documents, and provides input to management related to business processes to improve the quality of the RIM program
Provides advice and assists other departments in establishing and maintaining their records in a manner consistent with the centralized record system
Applies written and oral instructions consistently
Keeps records storage areas organized, clean and neat
Demonstrates an excellent use of critical thinking and judgement while adhering to the Affirmation of Office and Confidentiality in accordance with section 4.3 of the WFN Personnel Policy, especially within the EDRMS. Also maintain effective communication and active listening, facilitate and provide optimal client services thereby reducing the possibility of misunderstandings and/or conflict where possible
Performs all duties and responsibilities in accordance with Westbank First Nation policies, standards and procedures, and as directed by the Enterprise Content Manager

KNOWLEDGE/SKILLS/ABILITIES

Friendly, personable, and professional
Requires strong computer skills including working knowledge of desktop office software (Windows) and demonstrated competency in proofreading
Ability to work quickly and efficiently as a team or independently
Ability to extract information from documents
Attention to detail and ability to apply written and oral instructions consistently
Will be required to sit/stand for extended periods of time focusing on the task in front of them
Must be able to lift standard record boxes (typically 35 to 50 lbs.) not to exceed government or labor requirements.

The median salary or this position is $54,336

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.

Our unique and generous flexible time-off provisions are designed to promote work–life–family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.

To learn more about Westbank First Nation please visit our website at https://www.wfn.ca.

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Sunday, October 4, 2026

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.

Westbank First Nation jobs

Records Assistant

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