Job Title: Document Controller

Job Level: OS4

Date Posted: August 18, 2025

Closing Date: September 1, 2025

Job Type: Full-Time Permanent

Display Category: Internal/External Opportunities

Location: Calgary

Hiring Manager: Elaine Wishart

Summary

An opportunity exists for a Document Controller in our Projects & Operations Support department. The Document Controller reports to the Manager, Project Services and Asset Information and works closely with the Document Control Lead to ensure control and population of all project documentation in support of a wide variety of AltaLink capital and maintenance projects and personnel. In order to be effective in their position and in their interactions with various project and engineering teams, the candidate will have knowledge of documentation packages and engineering and project nomenclature. The candidate will adhere to the standards, processes, and quality control structure, as well as demonstrate a positive attitude, be a disciplined self-starter, and have superior written and oral communication skills. Previous experience in Owner/Operator, EPC and/or Regulatory environments is preferred.

Responsibilities:

Support of AltaLink capital and maintenance projects and assigned personnel in all relevant document control aspects
Provision of documentation deliverables, ensuring pre-established project timelines are met
Attention to detail, ensuring quality, accuracy, and completeness of documentation deliverables
Distribution and collection of incoming/outgoing documentation and data packages to relevant parties internal and external to AltaLink
Adherence to Document Control procedures, QA procedures, and engineering standards
Recommendation of improvements to document control systems and business processes; willingness to support and participate in the implementation of continuous improvement initiatives
Development and communication of progress status reports for stakeholders.
Responding to and tracking of internal and/or external documentation requests
Coordinates documentation between AltaLink and external entities, as well as administers the return data process. This includes tracking the progress of return data against standards, document listings, as well ensuring the completeness and/or identifying deficiencies in Return Data packages
Ensures timely transfer of electronic files/hard copy documentation to/from clients and contractors/sub-contractors etc
Project turnover and close-out activities as assigned by Project and/or Operations personnel

Requirements

High School Diploma
Records Management courses or certificate would be an asset
Previous experience working in the electric utility industry would be an asset
Minimum of three years related experience in a document management office environment, including experience with computerized Document Management Systems
Minimum three years' experience working with and adhering to document control policies, procedures and standards
Proven ability/experience in the above noted responsibilities
Intermediate ability in Microsoft Office 365 Suite and Adobe Acrobat Professional
Experience supporting the execution of capital and maintenance projects
Strong organizational and time management skills
Creative problem solver able to identify, analyze, and communicate potential delays and issues and options for their resolution
Ability to process a high volume of documents quickly and accurately
Proven ability to improve processes and systems
Advanced knowledge of engineering terminology and documentation
Strong interpersonal and communication skills, both verbal and written
Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes
Ability to work in a fast paced, deadline driven environment
Proven track record of good attendance and job performance

Notes:

AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink's hiring processes. AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

For eligible positions AltaLink offers optional hybrid work that provides flexibility between working from home and the office.

Benefits

Extended Healthcare Plan (Medical, Disability, Dental & Vision)
Spending Accounts
Competitive Compensation and Bonus Plan
Defined Contribution Pension Plan and Group RRSP
Group Life Insurance
Hybrid Work Schedule for Eligible Roles
Employee Assistance Program
Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
Tuition Reimbursement
Social Club
Onsite Parking and Onsite Gym
Wellness Programs

AltaLink

Open Positions

Document Controller