Aviso Wealth:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We are looking for an Administrative & Facilities Assistant to join our Office Services Team.

Reporting to the Office Services Manager, the Administrative & Facilities Assistant is responsible for greeting and supporting employees and visitors and maintaining office services and facilities.

Who you are:

Service - You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients' needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
Execution - You are committed to achieving your goals and to succeed. This includes focusing on "getting things done", as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
Collaboration - You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

Greeting and serving internal and external clients at the Reception area and handling inquiries
Maintaining office services and facilities and administration of Facilities Inbox including request for office supplies and services
Assisting the People &Culture team with onboarding and offboarding employees
Working collaboratively with the Office Services team to increase organizational workflow and find efficiencies resulting in cost savings to Aviso
Liaise with HR: prepare designated workspace; maintain seating plans; administration of access cards
Point of contact for facilities: HVAC, base building lighting, appliances, and plumbing issues using the OneServe app
Point of contact for Service Representatives (ex. trades, stationery, appliances, carpets, and plants)
Concur administrator for vendor invoices as assigned
Maintain vendor contracts and schedule renewals with Manager's approval
Manage boardroom calendars for confirmations and/or conflicts, and executive meetings
Responsible for all desk and office keys
Maintain a high degree of discretion and confidentiality with attention to detail
Ability to learn quickly in a fast-paced environment

Requirements

Your experience and skills:

Post-Secondary education preferred
2 years' experience in a similar position
Strong experience with the MS suite of products including Word, Excel, Outlook
Strong aptitude to pick up technology and willingness to learn new systems
Office 365 experience with teams preferred
Strong organization skills with a process improvement mindset
Ability to prioritize and multi-task
Strong customer service skills
Fluent communication skills in English are required and bilingual skills in French are an asset

Benefits

Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Equal Employment Opportunity

Aviso Wealth welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with over $125 billion in total assets under administration and management, and over 1,000 employees. We're building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We're a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We're proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you're looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $52,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

Aviso

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