JOB OPPORTUNITY NOTICE

Position: Administrative Assistant

Status: Full-Time, Permanent

Division: Thoracic Surgery, General Campus

Salary Range: $24.46 – $29.23/hr

Start Date: ASAP

Vacancy Disclosure: Existing job vacancy

The division of Thoracic Surgery in the Division of General Surgery within The Department of Surgery is looking for a full-time, permanent Administrative Assistant. Please see below for the details.

Under the general direction of the Surgeon(s), the Administrative Assistant provides a full range of administrative and clinical support services. This position requires regular interaction with patients, surgeons, trainees, nurses, and other hospital staff. Key responsibilities include but are not limited to:

Scheduling ORs and patient appointments (clinics and special tests)
Updating and maintaining patient records
Managing calendars, meetings, calls, and correspondence
Performing other administrative duties as required in a fast-paced clinical environment

QUALIFICATIONS

Completion of a High School Diploma
Completion of a Medical Administrative/Secretarial Diploma (or equivalent experience)
Minimum 2 years of experience as an Administrative Assistant in a clinical environment
Proficiency in Microsoft Office Suite applications
Knowledge of Adobe, EPIC and OHIP billing (preferred)
Experience using RightFax
Excellent organizational, prioritization and time-management skills
Strong interpersonal and communication skills
Ability to multi-task and work independently with attention to detail
Demonstrates initiative, tact, diplomacy and professionalism
Ability to handle highly sensitive and confidential information
Ability to collaborate effectively within a multidisciplinary team
Bilingualism (French/English) is considered an asset

COMMENTS TO APPLICANT

We thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.

The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

This recruitment process may involve the use of AI‑assisted screening tools to support candidate evaluation. All hiring decisions are made by human reviewers.

Department of Surgery | The Ottawa Hospital

Open Positions

Medical Administrative Assistant