JOB OPPORTUNITY NOTICE
Position: Administrative Assistant
Status: Full-Time, Permanent
Division: Thoracic Surgery, General Campus
Salary Range: $24.46 – $29.23/hr
Start Date: ASAP
Vacancy Disclosure: Existing job vacancy
The division of Thoracic Surgery in the Division of General Surgery within The Department of Surgery is looking for a full-time, permanent Administrative Assistant. Please see below for the details.
Under the general direction of the Surgeon(s), the Administrative Assistant provides a full range of administrative and clinical support services. This position requires regular interaction with patients, surgeons, trainees, nurses, and other hospital staff. Key responsibilities include but are not limited to:
- Scheduling ORs and patient appointments (clinics and special tests)
- Updating and maintaining patient records
- Managing calendars, meetings, calls, and correspondence
- Performing other administrative duties as required in a fast-paced clinical environment
QUALIFICATIONS
- Completion of a High School Diploma
- Completion of a Medical Administrative/Secretarial Diploma (or equivalent experience)
- Minimum 2 years of experience as an Administrative Assistant in a clinical environment
- Proficiency in Microsoft Office Suite applications
- Knowledge of Adobe, EPIC and OHIP billing (preferred)
- Experience using RightFax
- Excellent organizational, prioritization and time-management skills
- Strong interpersonal and communication skills
- Ability to multi-task and work independently with attention to detail
- Demonstrates initiative, tact, diplomacy and professionalism
- Ability to handle highly sensitive and confidential information
- Ability to collaborate effectively within a multidisciplinary team
- Bilingualism (French/English) is considered an asset
COMMENTS TO APPLICANT
We thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.
The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.
This recruitment process may involve the use of AI‑assisted screening tools to support candidate evaluation. All hiring decisions are made by human reviewers.
