Job Description

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You’ll act as a central hub between leadership, internal team members, and external partners.

This is not a passive admin role. You will be expected to think, anticipate, and execute.

Compensation:

$55,000 yearly

Responsibilities:

Manage and optimize the executive’s calendar, inbox, and priorities
Coordinate internal meetings, agendas, follow-ups, and accountability
Track action items across teams and ensure deadlines are met
Assist with documentation, SOPs, and process organization
Support hiring, onboarding, and internal communications
Liaise with vendors, partners, and professional advisors
Maintain organization across multiple business entities
Identify inefficiencies and proactively suggest improvements

Qualifications:

What We’re Looking For

Strong organizational and time-management skills
Close attention to detail with the ability to see the big picture
Confident communicator (written and verbal)
Comfortable holding others accountable in a professional way
Tech-savvy (Google Workspace, task management tools, CRM/project tools)
Ability to work independently and make judgment calls
Experience supporting an executive or leadership team preferred

Nice to Have

Experience in real estate, property management, or ventureship
Familiarity with EOS or other operating systems
Process improvement or operations background

About Company

We are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we’re looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.

Pal Capital Group

Open Positions

Executive Assistant - Operation Coordinator