The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You’ll act as a central hub between leadership, internal team members, and external partners.
This is not a passive admin role. You will be expected to think, anticipate, and execute.
Compensation:$55,000 yearly
Responsibilities:- Manage and optimize the executive’s calendar, inbox, and priorities
- Coordinate internal meetings, agendas, follow-ups, and accountability
- Track action items across teams and ensure deadlines are met
- Assist with documentation, SOPs, and process organization
- Support hiring, onboarding, and internal communications
- Liaise with vendors, partners, and professional advisors
- Maintain organization across multiple business entities
- Identify inefficiencies and proactively suggest improvements
Qualifications:What We’re Looking For
- Strong organizational and time-management skills
- Close attention to detail with the ability to see the big picture
- Confident communicator (written and verbal)
- Comfortable holding others accountable in a professional way
- Tech-savvy (Google Workspace, task management tools, CRM/project tools)
- Ability to work independently and make judgment calls
- Experience supporting an executive or leadership team preferred
Nice to Have
- Experience in real estate, property management, or ventureship
- Familiarity with EOS or other operating systems
- Process improvement or operations background
About CompanyWe are a growing real estate and property management group overseeing multiple operating companies across property management, acquisitions, and investment partnerships. Our businesses are scaling quickly, and we’re looking for a highly organized, proactive Executive Assistant to help bring structure, follow-through, and operational clarity to a fast-moving environment. This role is ideal for someone who thrives on ownership, systems, and execution, not just task completion.
