DISTRICT OF SAANICH
SAANICH POLICE DEPARTMENT
ADMINISTRATION DIVISION
RECORDS

Records Support Clerk

1 Temporary Full-Time Position
(Up to 6 Months or return of the incumbent)

The District of Saanich is one of the largest municipalities in British Columbia and is committed to providing high-quality services to a diverse and growing community. Through the Saanich Police Department, we are dedicated to public safety, community partnerships, and delivering professional policing services with integrity and accountability.

The Saanich Police Department is seeking a detail-oriented and adaptable Records Support Clerk to join the Administration Division – Records Section. This temporary full-time opportunity well suited to an individual who thrives in a fast-paced, operational environment and is able to manage sensitive information with a high degree of accuracy and confidentiality.

Reporting to the Records Supervisor, the Records Support Clerk performs a variety of clerical and administrative duties including processing police reports, data entry, transcription, and records management. The role involves operating police records systems such as RMS, CPIC and JUSTIN, validating and maintaining data accuracy, responding to public inquiries, and routing calls appropriately. Responsibilities also include handling and filing sensitive police and court documents, supporting mail distribution, and transcribing reports and statements, which may include exposure to graphic or sensitive content. The position requires adherence to strict timelines, procedures, and confidentiality standards in a continuous operations environment.

Requirements include completion of Grade 12, supplemented by coursework in office administration, along with a minimum of one year of experience in office or business administration, preferably within a police or public sector environment. Candidates must demonstrate strong attention to detail, accuracy in data entry and transcription, and proficiency with Microsoft Office applications. A keyboarding speed of 55 wpm is required. The successful candidate must be able to obtain and maintain enhanced reliability security clearance, including a polygraph. An equivalent combination of education and experience may be considered.

The successful candidates will be scheduled for two standard shifts: 11-hour day shifts between 0630 and 1830, rotating 9-hour night shifts between 1830 and 0430 and 2030 and 0630. May be scheduled on any day of the year, including weekdays, weekends, nights, statutory holidays and during peak seasons.

These are C.U.P.E. Local 2011 positions with a wage of $34.41 (2024 rate) per hour plus 15% in lieu of benefits. Job description and competition information can be found at www.saanich.ca. Please apply by 11:45 p.m. on April 26, 2026, quoting competition 26106.

The District of Saanich is proud to once again be recognized as one of BC’s Top Employers for 2026. As an inclusive, supportive, and high‑performing organization, we are committed to fostering a workplace that reflects the diversity of the community we serve. We aim to attract and retain passionate, skilled individuals from all backgrounds, demographics, and life experiences, and we are dedicated to creating an environment where everyone can contribute and thrive. If you require an accommodation at any stage of the recruitment process, please contact accessibilityHR@saanich.ca in confidence. We are here to support your full participation.

Saanich Police Department

Open Positions

Records Support Clerk