About TIES

The Immigrant Education Society (TIES) is a community-driven organization dedicated to advancing opportunity, belonging, and lifelong learning for newcomers and diverse communities across Calgary. Through language instruction, employment pathways, settlement supports, and community engagement, we empower individuals and families to build strong, connected, and thriving lives.

At TIES, we offer more than a job. We offer the opportunity to shape inclusive systems, strengthen communities, and contribute to meaningful social change. Our work is grounded in our values of Togetherness in Action, Inclusivity by Design, Empowerment with Purpose, and Strength in Curiosity.

If you are passionate about building inclusive workplaces and contributing to community impact, we invite you to apply for this opportunity.

About the Position

Position Title: Human Resources/Payroll Coordinator
Job Type: Full Time-37.5 hours per week (Monday-Friday)
Department: Human Resources
Reports to: Human Resources Director

Position Overview

The Human Resources & Payroll Coordinator provides administrative and operational support across payroll, human resources, and general office operations. Reporting to the Human Resources Director, this role works collaboratively with Payroll, Finance, leaders, and internal stakeholders to support accurate, timely, and compliant payroll and HR administration across multiple organizational sites. The Coordinator supports onboarding and offboarding, employee records and HR systems administration, payroll and benefits coordination, policy and documentation processes, vouchers and administrative purchasing, and routine workplace safety administration and committee coordination. The role also responds to routine employee inquiries and supports day-to-day HR and operational needs. More complex employee relations, payroll, and workplace safety matters are escalated to the Human Resources Director or appropriate department leads.

Primary Duties & Responsibilities

Human Resources Coordinator

Coordinate onboarding and offboarding processes and prepare employment-related documentation
Maintain accurate employee records, HRIS data, personnel files, and time-off balances while ensuring confidentiality

Support recruitment administration, including job postings, interview coordination, and hiring documentation
Prepare HR letters, forms, contracts, and routine employee communications
Respond to routine employee inquiries and provide day-to-day HR administrative support
Support the implementation and administration of HR policies, procedures, and employee handbook processes
Assist with tracking training, probationary periods, policy acknowledgements, and other HR compliance requirements
Provide administrative support related to workplace safety activities, including documentation tracking, committee coordination, WCB follow up, and maintaining safety-related records
Support vouchers, purchasing coordination, supply tracking, and general administrative operations across multiple sites
Assist with coordination of staff events, meetings, and engagement activities across organizational locations
Contribute to continuous improvement of HR administrative processes, workflows, and documentation
Support organizational change initiatives and help the leadership team to manage transitions and smooth implementation of new policies or processes
Promote a positive and inclusive organizational culture by planning and leading organizational wide activities such as festival celebrations and staff appreciation, and working with leadership team to address employee concerns
Be responsible for maintaining personnel files and employee-related database including employee contract updates according to contribution agreements with funders
Coordinate with Program management to assist managing volunteers including maintaining volunteer personnel files and relevant database

Payroll and Benefit Support

Support accurate and timely full-cycle payroll processing for both salaried and hourly employees
Support in meeting semi-monthly payroll deadlines,and ensuring accurate calculation of earnings, deduction and adjustments
Contribute to payroll budgeting and forecasting activities
Provide support for payroll accounting functions, including cost allocation, reconciliation and reporting
Coordinate to review and update timecards, time-off balances, and payroll input in coordination with supervisors and managers

Assist to calculate and verify statutory holiday and leave eligibility within strict payroll timelines
Maintain employee payroll data accuracy in ADP or a similar HRIS
Support employee benefits onboarding and offboarding, including pension and group benefit administration and HRIS updates
Assist with final pay calculations, including vacation payouts, pay in lieu, severance, and time-off balances
Assist with payroll offboarding processes in coordination with leaders and internal stakeholders
Respond to general payroll inquiries and escalate complex issues to the payroll team as required
Assist with year-end payroll activities, includingT2200 preparation and distribution
Ensure compliance with federal and provincial payroll legislation, company policies, and employment standards
Contribute to continuous improvement of Payroll and benefits processes, workflow, documentation and procedural manuals.

This job posting reflects the general duties of the role but is not intended to be a detailed description of all duties. The Payroll / HR Coordinator may be asked to perform other duties as required or assigned by the HR Director.

Core Competencies

Communication & Collaboration: Communicates professionally and works effectively with employees, leaders, payroll, committees, and internal stakeholders across multiple sites.

Inclusivity & Cultural Responsiveness: Demonstrates respect for diversity and supports equitable and culturally responsive workplace practices.

Service Excellence: Maintains accuracy, confidentiality, and strong attention to detail while managing multiple priorities, deadlines, and administrative processes.

Adaptability & Continuous Learning: Remains flexible, solution-focused, and responsive in a fast-paced, multi-site environment.

Accountability: Provides timely, accurate, and professional support while taking ownership of assigned responsibilities and follow up.

Requirements / Qualifications

Diploma or degree in Business Administration, Accounting or a related field
PCP designation from the National Payroll Institute or completion of PCP courses- (Payroll Compliance legislation, Payroll fundamentals 1&2)
Minimum two years of experience in a payroll-related role
Experience supporting HR administration, payroll coordination, onboarding, records management basic accounting, and policy implementation
Experience using ADP or a similar HRIS system
Experience supporting benefit administration
Working knowledge of Alberta Employment Standards, Federal and Provincial Payroll regulations and labor standards
Strong organizational, administrative, and problem-solving skills with a high level of accuracy and attention to detail
Experience working in a non-profit and/or multi-site organization, including supporting administrative operations and workplace safety coordination, is an asset
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams

What We Offer

Your wellbeing matters here. TIES offers a comprehensive total rewards program that supports your health, balance, and professional growth, including:

Competitive salary and a focus on health and wellbeing, including access to employers paid extended health beneﬁts, dental benefits, and employer matched RRSP contributions
Commitment to your mental wellbeing with free and confidential support through the Employee & Family Assistance Programs
Work life balance, including paid vacation starting at three weeks, personal days, and paid statutory holidays
Supportive work environment, Staff celebrations with training and development opportunities

TIES is proud to be an equal opportunity employer; we welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.

Join Our Team

If you are passionate about building inclusive workplaces and strengthening communities, we invite you to apply.

The successful candidate must complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.

Applications will be accepted until a suitable candidate is found.

TIES is committed to providing reasonable accommodation throughout the recruitment process. To request accommodation, please contact us.

The Immigrant Education Society

Open Positions

HR/Payroll Coordinator