About TIES
The Immigrant Education Society (TIES) is a community-driven organization dedicated to advancing opportunity, belonging, and lifelong learning for newcomers and diverse communities across Calgary. Through language instruction, employment pathways, settlement supports, and community engagement, we empower individuals and families to build strong, connected, and thriving lives.
At TIES, we offer more than a job. We offer the opportunity to shape inclusive systems, strengthen communities, and contribute to meaningful social change. Our work is grounded in our values of Togetherness in Action, Inclusivity by Design, Empowerment with Purpose, and Strength in Curiosity.
If you are passionate about building inclusive workplaces and contributing to community impact, we invite you to apply for this opportunity.
About the Position
- Position Title: Human Resources/Payroll Coordinator
- Job Type: Full Time-37.5 hours per week (Monday-Friday)
- Department: Human Resources
- Reports to: Human Resources Director
Position Overview
The Human Resources & Payroll Coordinator provides administrative and operational support across payroll, human resources, and general office operations. Reporting to the Human Resources Director, this role works collaboratively with Payroll, Finance, leaders, and internal stakeholders to support accurate, timely, and compliant payroll and HR administration across multiple organizational sites. The Coordinator supports onboarding and offboarding, employee records and HR systems administration, payroll and benefits coordination, policy and documentation processes, vouchers and administrative purchasing, and routine workplace safety administration and committee coordination. The role also responds to routine employee inquiries and supports day-to-day HR and operational needs. More complex employee relations, payroll, and workplace safety matters are escalated to the Human Resources Director or appropriate department leads.
Primary Duties & Responsibilities
Human Resources Coordinator
- Coordinate onboarding and offboarding processes and prepare employment-related documentation
- Maintain accurate employee records, HRIS data, personnel files, and time-off balances while ensuring confidentiality
- Support recruitment administration, including job postings, interview coordination, and hiring documentation
- Prepare HR letters, forms, contracts, and routine employee communications
- Respond to routine employee inquiries and provide day-to-day HR administrative support
- Support the implementation and administration of HR policies, procedures, and employee handbook processes
- Assist with tracking training, probationary periods, policy acknowledgements, and other HR compliance requirements
- Provide administrative support related to workplace safety activities, including documentation tracking, committee coordination, WCB follow up, and maintaining safety-related records
- Support vouchers, purchasing coordination, supply tracking, and general administrative operations across multiple sites
- Assist with coordination of staff events, meetings, and engagement activities across organizational locations
- Contribute to continuous improvement of HR administrative processes, workflows, and documentation
- Support organizational change initiatives and help the leadership team to manage transitions and smooth implementation of new policies or processes
- Promote a positive and inclusive organizational culture by planning and leading organizational wide activities such as festival celebrations and staff appreciation, and working with leadership team to address employee concerns
- Be responsible for maintaining personnel files and employee-related database including employee contract updates according to contribution agreements with funders
- Coordinate with Program management to assist managing volunteers including maintaining volunteer personnel files and relevant database
Payroll and Benefit Support
- Support accurate and timely full-cycle payroll processing for both salaried and hourly employees
- Support in meeting semi-monthly payroll deadlines,and ensuring accurate calculation of earnings, deduction and adjustments
- Contribute to payroll budgeting and forecasting activities
- Provide support for payroll accounting functions, including cost allocation, reconciliation and reporting
- Coordinate to review and update timecards, time-off balances, and payroll input in coordination with supervisors and managers
- Assist to calculate and verify statutory holiday and leave eligibility within strict payroll timelines
- Maintain employee payroll data accuracy in ADP or a similar HRIS
- Support employee benefits onboarding and offboarding, including pension and group benefit administration and HRIS updates
- Assist with final pay calculations, including vacation payouts, pay in lieu, severance, and time-off balances
- Assist with payroll offboarding processes in coordination with leaders and internal stakeholders
- Respond to general payroll inquiries and escalate complex issues to the payroll team as required
- Assist with year-end payroll activities, includingT2200 preparation and distribution
- Ensure compliance with federal and provincial payroll legislation, company policies, and employment standards
- Contribute to continuous improvement of Payroll and benefits processes, workflow, documentation and procedural manuals.
This job posting reflects the general duties of the role but is not intended to be a detailed description of all duties. The Payroll / HR Coordinator may be asked to perform other duties as required or assigned by the HR Director.
Core Competencies
Communication & Collaboration: Communicates professionally and works effectively with employees, leaders, payroll, committees, and internal stakeholders across multiple sites.
Inclusivity & Cultural Responsiveness: Demonstrates respect for diversity and supports equitable and culturally responsive workplace practices.
Service Excellence: Maintains accuracy, confidentiality, and strong attention to detail while managing multiple priorities, deadlines, and administrative processes.
Adaptability & Continuous Learning: Remains flexible, solution-focused, and responsive in a fast-paced, multi-site environment.
Accountability: Provides timely, accurate, and professional support while taking ownership of assigned responsibilities and follow up.
Requirements / Qualifications
- Diploma or degree in Business Administration, Accounting or a related field
- PCP designation from the National Payroll Institute or completion of PCP courses- (Payroll Compliance legislation, Payroll fundamentals 1&2)
- Minimum two years of experience in a payroll-related role
- Experience supporting HR administration, payroll coordination, onboarding, records management basic accounting, and policy implementation
- Experience using ADP or a similar HRIS system
- Experience supporting benefit administration
- Working knowledge of Alberta Employment Standards, Federal and Provincial Payroll regulations and labor standards
- Strong organizational, administrative, and problem-solving skills with a high level of accuracy and attention to detail
- Experience working in a non-profit and/or multi-site organization, including supporting administrative operations and workplace safety coordination, is an asset
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams
What We Offer
Your wellbeing matters here. TIES offers a comprehensive total rewards program that supports your health, balance, and professional growth, including:
- Competitive salary and a focus on health and wellbeing, including access to employers paid extended health benefits, dental benefits, and employer matched RRSP contributions
- Commitment to your mental wellbeing with free and confidential support through the Employee & Family Assistance Programs
- Work life balance, including paid vacation starting at three weeks, personal days, and paid statutory holidays
- Supportive work environment, Staff celebrations with training and development opportunities
TIES is proud to be an equal opportunity employer; we welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply.
All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.
Join Our Team
If you are passionate about building inclusive workplaces and strengthening communities, we invite you to apply.
The successful candidate must complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.
Applications will be accepted until a suitable candidate is found.
TIES is committed to providing reasonable accommodation throughout the recruitment process. To request accommodation, please contact us.
