About Us

KAIN Capital is the investment and operating arm of The KAIN Group, supporting a growing portfolio of businesses across logistics (3PL), real estate, software development, industrial automation, and new investment ventures. We are a hands-on organization focused on optimizing existing assets while strategically expanding into high-growth industries.

Our team operates in a fast-paced, entrepreneurial environment where collaboration and accountability are key. We work cross-functionally across portfolio companies to provide the operational support required for efficient, sustainable growth.

At KAIN Capital, we value individuals who are proactive, adaptable, and motivated by solving real-world operational challenges.

Position Overview

The Portfolio Operations Coordinator plays a vital role in supporting the day-to-day operations of KAIN Capital’s diverse portfolio. Acting as a core support function to the Directors of Private Equity Investments, this role ensures essential operational tasks are executed seamlessly allowing leadership to focus on strategy and long-term growth.

This position is ideal for a self-starter who thrives in a multi-industry environment and can confidently shift between priorities across property management, logistics, technology, industrial automation, and investment operations.

Key Responsibilities

Cross-Portfolio Operational Support

Provide day-to-day operational and administrative support across KAIN Group companies
Coordinate between business units to ensure smooth communication and workflows
Assist with reports, presentations, documentation, and leadership updates
Track operational metrics, deadlines, and deliverables across concurrent projects

Administrative & Process Management

Manage calendars, scheduling, and meeting coordination for Directors
Prepare agendas, capture meeting notes, and track action items
Maintain organized documentation for contracts, records, and procedures
Handle correspondence with professionalism and discretion
Support SOP creation and ongoing process improvements
Coordinate travel and logistics as required
Maintain accurate records within the BrightHR system

Property Management Support

Assist with tenant communications, lease documentation, and onboarding
Support maintenance coordination, vendor tracking, and inspections
Assist with occupancy reporting, expense tracking, and renewals

Logistics & 3PL Operations Support

Support client communications, quotes, contracts, and onboarding
Manage CRM systems for lead tracking, follow-ups, and data accuracy
Assist with marketing coordination, reporting, and analytics

Technology & Software Operations

Support project coordination, timelines, and documentation
Maintain accuracy within project management tools
Coordinate routine communications between technical teams and clients
Assist with research, market analysis, and competitive insights

Industrial Automation Support

Assist with work order tracking, CRM/KATS updates, and service coordination
Support quoting, invoicing, pickups, deliveries, and client follow-ups

Investment Research & Due Diligence

Conduct preliminary research on potential investments
Compile financial, market, and industry data
Assist with due diligence documentation and summaries
Track investment pipelines and maintain organized deal files

Technology Platform Support

Become proficient in CRM, project management, and cloud-based systems
Assist with system implementations, data organization, and integrations
Maintain structured digital filing systems

Requirements

Education & Experience

Undergraduate degree (Business or related field preferred)
1–3 years of experience in operations, administration, or project coordination
Experience supporting leadership or working across multiple business units is an asset

Core Competencies

Strong organizational and time-management skills
Proactive, self-directed, and detail-oriented
Strong written and verbal communication skills
Comfortable managing shifting priorities in a dynamic environment
Strong problem-solving mindset
Technology-savvy and quick to learn new platforms

Technical Skills

Advanced Microsoft Office proficiency
CRM experience (HubSpot, Salesforce, or similar preferred)
Familiarity with project management tools
Experience with cloud collaboration platforms

Preferred Skills

Exposure to private equity, real estate, logistics, technology, or manufacturing
Financial, budgeting, or analytical experience
Bilingual English/French is an asset

Compensation & Benefits

Salary: $45,000–$55,000 annually
Discretionary performance bonus
Extended health and dental benefits
Professional development and mentorship
Growth opportunities as the portfolio expands

Work Environment

Office-based in Kitchener, ON with occasional travel (Mississauga, Simcoe)
Monday–Friday business hours with flexibility during peak periods
Hybrid option available after probation
Fast-paced, multi-industry exposure

Why Join KAIN Capital?

· Diverse Exposure: Gain experience across multiple industries including real estate, logistics, software development, and industrial automation

· Learning Opportunity: Work directly with experienced private equity professionals and learn the investment business from the inside

· Career Growth: Clear path to advancement as portfolio grows and new investments are made

· Entrepreneurial Environment: Be part of a dynamic, growth-oriented organization where your contributions directly impact success

· Meaningful Work: Support businesses that create real value and serve important industries across Canada and the US

· Complimentary in-house food and beverages are provided

· Comprehensive benefits following the probationary period

The KAIN Group

Open Positions

Portfolio Operations Coordinator