About Us
KAIN Capital is the investment and operating arm of The KAIN Group, supporting a growing portfolio of businesses across logistics (3PL), real estate, software development, industrial automation, and new investment ventures. We are a hands-on organization focused on optimizing existing assets while strategically expanding into high-growth industries.
Our team operates in a fast-paced, entrepreneurial environment where collaboration and accountability are key. We work cross-functionally across portfolio companies to provide the operational support required for efficient, sustainable growth.
At KAIN Capital, we value individuals who are proactive, adaptable, and motivated by solving real-world operational challenges.
Position Overview
The Portfolio Operations Coordinator plays a vital role in supporting the day-to-day operations of KAIN Capital’s diverse portfolio. Acting as a core support function to the Directors of Private Equity Investments, this role ensures essential operational tasks are executed seamlessly allowing leadership to focus on strategy and long-term growth.
This position is ideal for a self-starter who thrives in a multi-industry environment and can confidently shift between priorities across property management, logistics, technology, industrial automation, and investment operations.
Key Responsibilities
Cross-Portfolio Operational Support
- Provide day-to-day operational and administrative support across KAIN Group companies
- Coordinate between business units to ensure smooth communication and workflows
- Assist with reports, presentations, documentation, and leadership updates
- Track operational metrics, deadlines, and deliverables across concurrent projects
Administrative & Process Management
- Manage calendars, scheduling, and meeting coordination for Directors
- Prepare agendas, capture meeting notes, and track action items
- Maintain organized documentation for contracts, records, and procedures
- Handle correspondence with professionalism and discretion
- Support SOP creation and ongoing process improvements
- Coordinate travel and logistics as required
- Maintain accurate records within the BrightHR system
Property Management Support
- Assist with tenant communications, lease documentation, and onboarding
- Support maintenance coordination, vendor tracking, and inspections
- Assist with occupancy reporting, expense tracking, and renewals
Logistics & 3PL Operations Support
- Support client communications, quotes, contracts, and onboarding
- Manage CRM systems for lead tracking, follow-ups, and data accuracy
- Assist with marketing coordination, reporting, and analytics
Technology & Software Operations
- Support project coordination, timelines, and documentation
- Maintain accuracy within project management tools
- Coordinate routine communications between technical teams and clients
- Assist with research, market analysis, and competitive insights
Industrial Automation Support
- Assist with work order tracking, CRM/KATS updates, and service coordination
- Support quoting, invoicing, pickups, deliveries, and client follow-ups
Investment Research & Due Diligence
- Conduct preliminary research on potential investments
- Compile financial, market, and industry data
- Assist with due diligence documentation and summaries
- Track investment pipelines and maintain organized deal files
Technology Platform Support
- Become proficient in CRM, project management, and cloud-based systems
- Assist with system implementations, data organization, and integrations
- Maintain structured digital filing systems
Requirements
Education & Experience
- Undergraduate degree (Business or related field preferred)
- 1–3 years of experience in operations, administration, or project coordination
- Experience supporting leadership or working across multiple business units is an asset
Core Competencies
- Strong organizational and time-management skills
- Proactive, self-directed, and detail-oriented
- Strong written and verbal communication skills
- Comfortable managing shifting priorities in a dynamic environment
- Strong problem-solving mindset
- Technology-savvy and quick to learn new platforms
Technical Skills
- Advanced Microsoft Office proficiency
- CRM experience (HubSpot, Salesforce, or similar preferred)
- Familiarity with project management tools
- Experience with cloud collaboration platforms
Preferred Skills
- Exposure to private equity, real estate, logistics, technology, or manufacturing
- Financial, budgeting, or analytical experience
- Bilingual English/French is an asset
Compensation & Benefits
- Salary: $45,000–$55,000 annually
- Discretionary performance bonus
- Extended health and dental benefits
- Professional development and mentorship
- Growth opportunities as the portfolio expands
Work Environment
- Office-based in Kitchener, ON with occasional travel (Mississauga, Simcoe)
- Monday–Friday business hours with flexibility during peak periods
- Hybrid option available after probation
- Fast-paced, multi-industry exposure
Why Join KAIN Capital?
· Diverse Exposure: Gain experience across multiple industries including real estate, logistics, software development, and industrial automation
· Learning Opportunity: Work directly with experienced private equity professionals and learn the investment business from the inside
· Career Growth: Clear path to advancement as portfolio grows and new investments are made
· Entrepreneurial Environment: Be part of a dynamic, growth-oriented organization where your contributions directly impact success
· Meaningful Work: Support businesses that create real value and serve important industries across Canada and the US
· Complimentary in-house food and beverages are provided
· Comprehensive benefits following the probationary period
