Executive Assistant

About Us

Zeifmans is a tax, accounting and consulting firm that understands clients’ needs and the full range of solutions available. We work within the rules to make the rules work for our clients. We give straightforward, intelligent advice that consistently add to our clients’ bottom lines.

About the Position

As the Executive Assistant you will be responsible for working closely with the partner(s), Senior Executive Assistant & other team staff to complete confidential administrative tasks and support.

This role will start off as an in-office position and potentially transition to a hybrid role after the initial few months of employment.

Summary of Responsibilities

Collaborate with other administrative staff to ensure smooth operation of the office and support team-wide initiatives.
Handle incoming and outgoing correspondence, including phone calls, emails, and letters, and respond or redirect inquiries as appropriate.
Perform general administrative tasks, such as photocopying, scanning, and filing documents.
Prepare and edit various business documents, such as memos, letters, reports, and presentations.
Assist in the preparation, typing, editing, and formatting of various documents or letters
Handle incoming and outgoing registered mail, packages, and deliveries and coordinate couriers.

Assist with client relations, perform tasks such as:

Serve as the primary point of contact for clients, maintaining a professional and friendly demeanor.
Prepare and distribute year end/tax packages for clients.
Track status of various financial statements, tax returns and other filings and work with managers to ensure all filings are completed on timely basis.
Register clients with CRA and serve as a liaison between the two parties.

Summary of Experience

2+ years executive assistant or administrative support experience

Requirements:

College degree
Previous experience working in a professional services firm an asset
Demonstrated ability to work well independently and under pressure in a fast paced environment
The ability to work well both independently and in a team environment
Strong oral and written communication skills (including strong spelling, grammar, editing, proof-reading, and punctuation skills).
Strong organizational skills and the ability to prioritize multiple responsibilities
Experience working with iFirm and CRA is an asset
Advanced knowledge of MS office applications

Job Details

Job Vacancy Status: New Vacancy
Hours of Work: 35 hours per week; this role will occasionally require overtime as necessary to meet operational and professional requirements.
Location: 201 Bridgeland Ave, North York, Hybrid
Salary: $55,000- $65,000
Compensation placement will be based on depth of experience, demonstrated skill set, and alignment with the responsibilities of the role.

Great ideas. Positive impact. That’s Zeifmans.

Zeifmans Offers You:

Though this position is remote you are always more than welcome to come to the office and meet fellow members of your team. Here are just a few of the other benefits of working at the organization.

Opportunity for growth – gain direct experience working with a wide-range of industry groups and clients
Mentorship – our teams operate with an “open door” policy
Collaborative environment – everyone has a say in our success
Competitive compensation based on the Toronto market + opportunity for annual bonuses
Full benefits and insurance for you and your immediate family members, paid by the firm
Short Fridays all year long (3 pm office closure)
Summer Fridays Off (July and August)
Flexible dress code
Mental health resources and on-going mental health support
Providing you with opportunities to give back and support your community
As a member of Nexia, access to a global network of accounting and consulting professionals and training opportunities.

Why Zeifmans?

At Zeifmans, you are just not just a number, you are an integral member of our growing Zeifmans team. We are a home to number-crunchers, big thinkers, day dreamers and scholars – because delivering big ideas for such a breadth of clients takes all kinds of wonderful minds.

Supporting you through earning your CPA designation: Our Zeifmans team is here to support you through every step of earning your CPA. We offer a pre-approved program with CPA Ontario, provide paid study days to help you prepare, offer extensive local and cross-Canada training and we reimburse you for exam fees.

Helping you succeed at every level: Get ready for 1:1 career guidance directly from partners and senior managers. You will get a chance to develop skills past just tax, assurance, or accounting – there’s tons of room for personal and career growth, along with perks like year-long early Fridays.

Your well-being matters – professionally and personally: At Zeifmans, we take care of each other. Our employees don’t just survive, they thrive.

A focus on giving back: Community involvement is one of our most important values. We encourage employees to give back and participate in a variety of company-sponsored fundraising campaigns that run year-round. If a cause matters to you, it matters to us too, which is why we recently launched a campaign that highlights charities chosen by Zeifmans’ employees.

Use of Artificial Intelligence (AI)

At our company, artificial intelligence (AI) tools are used as part of our recruitment process to support efficiency and enhance the candidate experience. While AI may assist in certain aspects of the process, all hiring decisions and candidate interactions continue to involve human oversight and judgment. We are committed to the responsible and ethical use of AI, and we regularly review and refine our practices to ensure alignment with applicable regulatory requirements and industry best practices

The Zeifmans Commitment to Diversity and Inclusion

Zeifmans is proud to be an equal opportunity employer.  We encourage and support all qualified persons to apply to all positions, without regard to race, color, citizenship, religion, sex, family status, sexual orientation, gender identity, Aboriginal status, age, disability, or any person who may require accommodation throughout the recruitment process. If you would like to request accommodation within your application, we ask you please contact our Human Resource department at info@zeifmans.ca, ATTN: HR in subject line.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. 

Zeifmans

Open Positions

Executive Assistant