Let us welcome you to Optima Living to The Kensington in Victoria, BC
Optima Living—founded in 2007—owns and operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Our unique company culture is one where both residents and team members are family.
Optima Living’s North Star, Let us welcome you home, speaks to our underlying principles and the experience seniors discover in our communities. When residents are home, they feel safe, respected, and welcome. Home is where one’s voice is heard, their views matter, and they have freedom of choice.
Optima Living’s mission, vision, and values—respect, dignity, teamwork, and doing the right thing—support and build upon our North Star. Optima Living operates over 2,200 beds providing congregate living options for seniors. These options range from subsidized to luxury, Independent to Assisted Living, Long-term Care to Memory Care, and Residential Mental Health.
Summary:
As the Administration Manager, you are responsible for keeping the site running smoothly and overseeing administrative support. This position reports to the General Manager.
Do you have the following experience & skills? If Yes, then you’re the one!
- Minimum three (3) years' experience in an Office Manager role
- Completion of Business Administration course is an asset
- Experience in seniors community living is preferred
- Yardi experience is an asset
- Completion of CPR and First Aid is an asset
- Exceptional interpersonal skills with peers, residents, visitors, and operational partners
- Superior organizational skills with the ability to handle multiple tasks and deadlines
- Strong sense of ethics and the ability to handle sensitive information with tact and discretion
- Superior oral and written communication skills
- Demonstrate the ability to prioritize and problem solve
- Strong computer literacy including effective working skills with Microsoft Suite
Key responsibilities:
Accounting
- Maintain a system of accounting controls and documentation of accounting policies and procedures
- Process accounts payable and receivable
- Identify discrepancies and follow up with residents on overdue accounts
- Liaise with accounts payable and receivable regarding payroll, petty cash, rent roll, new residents lease etc
Office Administration
- Verify hours worked and submit to payroll
- Prepare and make bank deposits as needed
- Manage cash resource through reporting deficiencies and monitoring petty cash
- Lead and support reception and concierge team
- Liaise with Human Resources to process new hires, team member changes, and departuresand performance management
- Assist with onboarding new employees,introductions, documentation etc
- Support the management team in all functions
- Other duties as assigned to support operational requirements.
Benefits of working with Optima Living:
- Truly awesome teammates
- Welcoming and supportive work environment
- All the usual perks:
- Dental care
- Life insurance
- On-site parking
- Employee assistance program
- Vision care
- Extended health care
Conditions of Employment
- Clear Police Information Check
- Clear Vulnerable Sector Check
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