We are seeking an Executive Assistant to help the Chief of Staff to Dan Martell operate at the next level of excellence!
The Executive Assistant to the Chief of Staff is a pivotal role responsible for providing high-level administrative and operational support. This individual ensures seamless coordination, communication, and execution of strategic priorities, enabling the Chief of Staff to focus on leadership and organizational goals.
CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies.
He was named Canada’s top angel investor, and he's completed over 40+ investments with notable companies like Udemy, Intercom, and Unbounce.
His team is on a mission to inspire people to be their best versions of themselves and share their transformations with the world.
What they value:
✅Be the example…growth mindset.
✅Simple scales…we scale with simplicity, not complexity.
✅Build the people…we build people, the people build the business.
This role includes:
- Manage the Chief of Staff's calendar, including scheduling meetings, coordinating appointments, and resolving conflicts.
- Coordinating travel arrangements and preparing itineraries for seamless business trips.
- Handling correspondence, including emails, calls, and scheduling meetings with key partners and clients.
- Managing confidential information with discretion and professionalism.
- Creating, refining, and maintaining systems to streamline daily operations.
- Supporting project management efforts to ensure timely completion of goals.
- Preparing meeting agendas, reports, presentations, and follow-up materials.
- Monitoring and prioritizing professional commitments.
- Ensuring operational efficiency by anticipating needs and pre-emptively solving challenges.
- The Ability to be adaptable, resourceful, and comfortable wearing multiple hats to meet the dynamic needs of the Chief of Staff and the organization. This role requires balancing a diverse range of responsibilities with professionalism and efficiency.
Qualifications
- Proven experience in executive support or high-level administrative roles.
- Exceptional organizational and time management skills.
- Outstanding written and verbal communication abilities.
- Proficiency in project management tools and office software
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Ability to thrive in a fast-paced, dynamic environment.
- High emotional intelligence and strong interpersonal skills.
- Discretion and respect for confidentiality.
- A growth mindset and openness to continuous learning and feedback.
Our Dream Teammate will be:
- A proactive problem solver.
- MASSIVELY organized with a passion for creating order out of chaos.
- Comfortable handling strategic communication and relationship management.
- Driven, adaptable, and resourceful.
- Empathetic, supportive, yet assertive when needed.
- Excited to take ownership and lead initiatives with minimal direction.
Location: Kelowna, BC
