NOW HIRING: Document Controller
We are seeking a dedicated Document Controller to join our team, providing essential administrative support and documentation management for large-scale commercial projects. Initially focusing on the Oakridge commercial development in Vancouver, this role will expand to support multiple projects across the Lower Mainland. The position is crucial for ensuring timely communication and accurate record-keeping among internal teams, subcontractors, and ownership.
Responsibilities
- Manage incoming and outgoing documentation, including emails and records in Procore and internal systems.
- Track and organize change directives, time/material sheets, and purchase orders efficiently.
- Maintain accurate project records and ensure timely communication both internally and externally.
- Support project managers with administrative tasks related to contracts and procurement.
- Assist in preparing reports and documentation for compliance and audits.
- Attend site visits as needed to coordinate with field teams and verify documentation accuracy.
Essential Skills
- 3-5 years of experience in document control or project coordination within construction.
- Proven ability to manage over 100 active documents weekly, including change directives and purchase orders.
- Demonstrated experience using Procore or similar platforms for document management.
- Advanced MS Excel skills, including pivot tables, VLOOKUP, and data validation.
- Ability to process and route incoming documentation within 24–48 hours.
- Maintain 100% traceability of change orders and directives for audit readiness.
- Strong organizational skills to manage multiple project folders and subfolders without errors.
- Effective communication skills to track and report on documentation status weekly.
Additional Skills & Qualifications
- Certification in PMP or a similar field is advantageous.
- Experience in supporting mechanical or fire protection projects.
- Familiarity with Lower Mainland permitting and inspection processes.
Work Environment
The role is based at the Oakridge commercial development site in Vancouver, BC, a large-scale, high-traffic environment with multiple subcontractors and trades. Expect a fast-paced environment with tight timelines, collaborating with team members, subcontractors, and ownership representatives. The position requires being on-site at Oakridge two days a week, with the option to work from home for the remaining days.
Job Type & Location
This is a Contract to Hire position based out of Vancouver, BC.
Pay and Benefits
The pay range for this position is $35.00 - $45.00/hr.
Workplace Type
This is a hybrid position in Vancouver,BC.
À propos d'Actalent:
Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.
Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
