About the Role
We are seeking a highly organized and professional Administrative Professional to support senior leadership within a well-established, professional services environment. This role is ideal for someone who thrives in a fast-paced setting, is detail-oriented, and takes pride in producing polished, high-quality work. The position offers hybrid flexibility, balancing remote work with in-office collaboration. Ideal candidates will be located SE Calgary, Okotoks, or High River.
Key Responsibilities
- Manage complex calendars and schedules using Microsoft Outlook, ensuring effective coordination across leadership and internal stakeholders
- Prepare high-quality documentation for senior leadership, including reports, presentations, and client-facing materials
- Act as a key point of contact between clients, leadership, and internal teams, handling communications with professionalism and discretion
- Draft, proofread, format, and print a variety of documents, including routine correspondence and confidential materials
- Organize, maintain, and safeguard sensitive files, records, and documentation
- Accurately enter time and related data into internal tracking or billing systems
- Assist with monthly invoicing and administrative reporting in coordination with leadership and finance
- Coordinate travel arrangements, meetings, and expense tracking as required
- Provide reception coverage and general office support when needed
- Support additional administrative initiatives to ensure smooth day-to-day operations
Qualifications
- Minimum 3+ years of administrative experience in a professional business environment (e.g., professional services, consulting, corporate office, legal, finance, engineering, or similar)
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with strong aptitude for learning new tools and systems
- Proven experience supporting senior leaders or executive-level professionals
- Strong attention to detail with the ability to produce polished, accurate, and professional documents
- High level of professionalism, discretion, and sound judgment
- Excellent communication and client-service skills, with a proactive and solution-oriented mindset
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines
Why This Role
- Hybrid work model with flexibility
- Professional, structured work environment
- High-visibility role supporting senior leadership
- Opportunity to be a trusted administrative partner within the organization
