Administrative Coordinator
Position Status: Full-Time Regular
Department: Regional Parks
Employee Group: Teamsters Local 31
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: PG T22 $3,039.93 - $3,577.88 bi-weekly
Our Regional Parks Department is seeking an Administrative Coordinator who will be responsible for supervision, as well as the coordination of a variety of complex administrative and clerical duties. This position supports the Parks West Area staff from Head Office.
You are: A quick learner, detail-oriented, resourceful, have the ability to work with limited supervision, and thrive working in a busy environment. You are also adaptable and excel in an environment where teamwork is required to meet department and organizational goals.
This role:
- Provides, coordinates and supervises administrative support services for the management and staff of a departmental area office and/or its site offices as required.
- Plans, assigns, reviews and supervises the work of subordinates engaged in clerical and customer service work; participates in recruitment, selection and performance evaluation; provides or ensures for training.
- Develops and implements a variety of office systems, procedures and controls to meet business requirements and promote efficiency; liaises with other departments as appropriate to confirm corporate or departmental administrative policies and procedures and advises staff accordingly; ensures that office administrative processes and records management systems are in compliance with corporate standards.
- Coordinates the compilation of the annual operating budget and works with department financial analyst in incorporating projections and identifying anomalies; monitors operating and capital expenditures and ensures correct account allocation; prepares quarterly reports and projections for review by a superior; analyzes data related to revenue and expenditure forecasts; investigates variances and initiates corrective action or notifies appropriate personnel.
- Serves as contact with IT and as staff resource on hardware and software matters; assesses the need for computer software and hardware enhancements and writes justifications; recommends IT solutions to operating needs as appropriate; liaises with IT department on servicing, installation and upgrade of computer systems and components; ensures that staff are adequately trained on computer systems.
- Serves as staff contact on human resources and payroll matters and investigates discrepancies; coordinates the hiring, sign on and termination of seasonal and auxiliary staff.
- Liaises with a variety of internal and external contacts on matters related to the work; provides information to the public on department services, rules and regulations and refers technical and controversial matters to appropriate staff members.
- Compiles annual area work plan and tracks project progress; tracks visitor or participant data and comments; maintains statistics; locates, assembles and compiles information on various subjects; prepares and maintains a variety of documentation related to the work such as memoranda, correspondence, agendas, and procedure manuals.
- Maintains legal files and processes documentation related to property purchases and personal injury claims; assists superiors in the development of responses to freedom of information requests
- Maintains office furniture and equipment inventories and arranges for maintenance and disposal; coordinates the purchase and installation of office furniture and business equipment; assists in coordinating office renovations; monitors service contracts, resolves problems and makes recommendations on renewals.
- Initiates purchasing requests; oversees the processing of invoices, purchase orders, and requisitions and follows up on requests; monitors and oversees petty cash funds; reconciles bank deposits.
- Coordinates meetings for superiors; prepares agendas, takes minutes and follows up on actions.
- Composes non routine correspondence, as required; types from rough draft or general instructions a variety of material; prepares, proofreads and edits letters and reports to ensure correct formatting, spelling, grammar and punctuation.
- Coordinates public meetings, workshops, facility site visits, and other related events; identifies opportunities for participation of senior officials in other events, as required; sources out venues; procures service vendors; schedules meetings; prepares a variety of presentation and communication materials to disseminate to stakeholders and the public.
- Performs related work as required.
To be successful, you have:
- Grade 12 and completion of a program in office administration plus considerable related experience; or an equivalent combination of training and experience.
- Thorough knowledge of office administrative methods, procedures and equipment.
- Thorough knowledge of the functions, policies and regulations governing the work.
- Considerable knowledge of the principles and practices pertaining to office records systems.
- Considerable knowledge of standard practices and procedures related to budget development and control, purchasing and personnel management.
- Considerable knowledge of computer applications as related to the work performed.
- Ability to plan, assign and review the work of subordinates engaged in a variety of clerical tasks.
- Ability to work with minimal supervision and to develop and implement upon approval new and/or revised work methods and procedures
- Ability to anticipate and make arrangements to meet the operating needs of the area office and its dependencies as required.
- Ability to explain and interpret policies, rules and regulations governing the work
- Ability to establish and maintain effective relationships with internal and external contacts and the public
- Ability to prepare, review and maintain a variety of reports, correspondence and other documentation related to the work.
- Ability to exercise tact and confidentiality in dealing with sensitive departmental and corporate matters.
- Driver’s Licence for the Province of British Columbia.
Our Vision:
Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.
Metro Vancouver employees proudly serve the region and demonstrate the behaviours and attributes of six leadership competencies: Accountability, Adaptability, Building and Nurturing Relationships, Communication, Continuous Learning, and Strategic Thinking and Action.
At Metro Vancouver, we are committed to cultivating a diverse, safe, equitable, and inclusive work environment for all. We strive to attract and retain a talented, diverse workforce that is reflective of the region we serve. If an accommodation is required during the recruitment and selection process, please contact careers@metrovancouver.org for support. Learn more about our commitments to diversity, equity, and inclusion here.
Please follow this link https://metrovancouver.org/about-us/careers to our Careers page where you can submit your application by June 9, 2026.
